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  5. ACWDL 08-19-20 – CalFresh (SNAP) Changes and extension of COVID – 19 waivers

pdf ACWDL 08-19-20 – CalFresh (SNAP) Changes and extension of COVID – 19 waivers

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” August 19, 2020 CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER The purpose of this All County Welfare Directors Letter is to provide County Welfare Departments with guidance regarding two federal waivers that, in response to the Coronavirus emergency pandemic, have been extended until September 30, 2020: a waiver of the requirement to conduct a face-to-face interview if requested by the household, and a waiver of the recording requirement for telephonic signatures (if certain criteria are met). A waiver of the initial application and recertification interview (if certain criteria are met) has not been approved for extension. August 19, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS FROM: JENNIFER HERNANDEZ, DEPUTY DIRECTOR FAMILY ENGAGEMENT AND EMPOWERMENT DIVISION SUBJECT: CALFRESH CHANGES TO AND EXTENSION OF WAIVERS IN RESPONSE TO CORONAVIRUS EMERGENCY REFERENCE: ACWDL APRIL 2, 2020; ACWDL MAY 28, 2020; ACWDL JUNE 15, 2020; ACWDL JULY 16, 2020 The purpose of this All County Welfare Directors Letter (ACWDL) is to provide County Welfare Departments (CWDs) with guidance regarding current CalFresh waiver authority granted in response to the Coronavirus pandemic emergency. Waiver authority is requested by the California Department of Social Services and approved by the United States Department of Agriculture, Food and Nutrition Service. Waiver Changes The following waiver is set to expire on August 31, 2020: a waiver of the initial application and recertification interview (if certain criteria are met). All CWDs must begin conducting initial application and recertification interviews on September 1, 2020. Because this waiver is no longer applicable as of September 1, 2020, initial application and recertification interviews must be conducted for all households, this includes households entitled to Expedited Service. This applies even if all mandatory verifications have been submitted with the initial application or application for recertification. All CWDs must revert to ‘pre-waiver’ interview procedures under current CalFresh rules, except for the requirement to conduct a face-to-face interview when https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_04-02-20.pdf https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_5-28-20.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL-06-15-20.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL-06-15-20.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL-071620.pdf All County Welfare Directors Letter Page Two requested. CWDs are reminded that under current waiver authority (described below), initial application and recertification interviews may be completed exclusively by phone. Waiver Extensions The following waivers are extended until September 30, 2020: a waiver of the requirement to conduct a face-to-face interview if requested; and a waiver of the recording requirement for telephonic signatures (if certain criteria are met). Importantly, the waiver of the recording requirement for telephonic signatures (if certain criteria are met) applies to both initial application and recertification interviews. For detailed guidance on implementation of these waivers refer to the ACWDL issued on April 2, 2020 and ACWDL issued on May 28, 2020. If you have questions or need additional guidance regarding the information in this letter, contact the CalFresh Policy Bureau at (916) 651-8047. Sincerely, Original Document Signed By: JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_04-02-20.pdf https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_04-02-20.pdf https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_5-28-20.pdf ”
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  5. ACWDL 3-12-20 – CalWORKs, CalFresh & Office Closures

pdf ACWDL 3-12-20 – CalWORKs, CalFresh & Office Closures

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” March 13, 2020 This letter provides guidance on existing policy and flexibilities available to County Welfare Departments (CWDs), as well expectations for serving communities affected by the statewide outbreak of coronavirus disease 2019 (COVID-19 or novel coronavirus). CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER March 13, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS FROM: JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division SUBJECT: CALIFORNIA WORK OPPORTUNITY AND RESPONSIBILITY TO KIDS (CALWORKS), CALFRESH, HOUSING AND HOMELESSNESS PROGRAMS, AND REFUGEE CASH ASSISTANCE (RCA)\/REFUGEE SUPPORT SERVICES (RSS): GUIDANCE REGARDING THE STATEWIDE OUTBREAK OF CORONAVIRUS DISEASE 2019 (COVID-19 OR NOVEL CORONAVIRUS) The purpose of this letter is to provide guidance on existing policy and flexibilities available to County Welfare Departments (CWDs), as well as expectations for serving communities affected by the statewide outbreak of COVID-19, or novel coronavirus. On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California in response to the global COVID-19 outbreak and the increase in the number of positive cases across the state. Guidance provided in this letter applies to CalWORKs, CalFresh, Housing and Homelessness Programs, RCA, and RSS. This letter provides guidance to counties based on existing policy and flexibilities that are available to CWDs when processing cases on behalf of individuals affected by the outbreak. In addition, an update on steps that have been taken by the California Department of Social Services (Department) to support counties in their response to COVID-19 is included. The Department will provide CWDs more information as additional guidance is available or additional policy flexibilities are granted. This guidance is based on what is currently known about the transmission and severity of COVID-19. The Department will update this guidance as needed and as additional information becomes available. https:\/\/www.gov.ca.gov\/wp-content\/uploads\/2020\/03\/3.4.20-Coronavirus-SOE-Proclamation.pdf All County Welfare Directors Letter Page Two Planning and Preparedness CWDs should begin assessing their organizational needs and make any necessary changes to ensure readiness for any severe pandemic conditions that could arise. CWDs should also assess their business processes and technology to ensure that systems are capable of functioning under those conditions. CWDs should work within their agency and with county- and state-level pandemic planning authorities to update their relevant emergency response plans. CWDs must ensure the continuity of and safe access to services during pandemic conditions or periods of social distancing. Should a pandemic be severe or prolonged, there may be an increase in demand for CalFresh, CalWORKs, Homelessness and Housing, RCA, and RSS benefits due to income loss related to illness or unemployment resulting from the pandemic. Consistent with applicable public health guidance, CWDs may also wish to or need to operate with reduced or no face-to-face contact in order to minimize disease transmission. Gatherings and Social Distancing On March 11, 2020, the Office of the Governor issued the following guidance on gathering to help slow the spread of COVID-19: Gatherings should be postponed or cancelled across the state until at least the end of March. The state’s updated policy defines a gathering as any event or convening that brings together people in a single room or single space at the same time, such as an auditorium, stadium, arena, large conference room, meeting hall, cafeteria, or any other indoor or outdoor space. Large gatherings of 250 people or more should be postponed or cancelled. Smaller gatherings that do not allow social distancing of six feet per person should be postponed or cancelled. Gatherings of individuals who are at higher risk for severe illness from COVID-19 should be limited to no more than 10 people, while also following social distancing guidelines. The California Department of Public Health’s (CDPH) guidance on social distancing emphasizes the creation of space between individuals who have come together on a one-time or rare basis and who have different travel patterns, such as those coming from multiple countries, states, or counties. For more information on gathering and social distancing, go to the CDPH website. https:\/\/www.gov.ca.gov\/2020\/03\/11\/california-public-health-experts-mass-gatherings-should-be-postponed-or-canceled-statewide-to-slow-the-spread-of-covid-19\/ https:\/\/www.cdph.ca.gov\/Programs\/CID\/DCDC\/Pages\/Guidance.aspx All County Welfare Directors Letter Page Three Mitigation Strategies The Administration for Children and Families (ACF) has shared the following guidance on efforts to mitigate COVID-19 transmission among communities across the country: Implementation of Mitigation Strategies for Communities for Local COVID-19 Transmission from the Centers for Disease Control and Prevention (CDC), which identifies readily available nonpharmaceutical interventions to help slow the transmission of the virus. Guidance for Preparing Workplaces from the Department of Labor, which provides information to workers and employers on COVID-19. Interim Guidance for Homeless Shelters from the CDC to help plan, prepare and respond to COVID-19. General Preparation Information from the White House Coronavirus Task Force. CalWORKs Diversion Services CWDs are encouraged to explore CalWORKs Diversion eligibility. Diversion payments are designed to address a specific crisis or item of need, and may be appropriate for affected families. Since Diversion payments are short-term, non-recurring benefits, they are not considered Temporary Assistance for Needy Families (TANF) assistance. As such, individuals who receive CalWORKs Diversion payments are not subject to federal requirements for individuals receiving TANF assistance, including child support assignment and work requirements. However, Diversion payments may impact individuals’ CalWORKs 48-month time limits per MPP Sections 42-302.22, 81-215.33, and 81-215.5. Eligibility Requirements While all CalWORKs applicants and recipients must meet all conditions of eligibility (including, but not limited to: deprivation, age, residency, immigration status, income, and property limits), given the circumstances, counties should be aware of the following options that exist in the CalWORKs program: Verification documentation: Acceptable evidence must be obtained concerning the linking and nonlinking factors of eligibility. When such evidence does not exist, the applicant’s sworn statement under penalty of perjury will be considered sufficient, except in the areas of verification of U.S. citizenship or immigration status and\/or medical verification of pregnancy (MPP section 40-115.22). Photo Identification: As a condition of eligibility, applicants must present a form of photo identification in person at the time of application. When acceptable https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/downloads\/community-mitigation-strategy.pdf https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/downloads\/community-mitigation-strategy.pdf https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/downloads\/community-mitigation-strategy.pdf https:\/\/www.dol.gov\/newsroom\/releases\/osha\/osha20200309 https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/community\/homeless-shelters\/plan-prepare-respond.html https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/downloads\/workplace-school-and-home-guidance.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/Regs\/5EAS.pdf?ver=2019-04-04-112023-990 https:\/\/www.cdss.ca.gov\/Portals\/9\/Regs\/22EAS.pdf?ver=2017-06-30-095841-347 https:\/\/www.cdss.ca.gov\/Portals\/9\/Regs\/22EAS.pdf?ver=2017-06-30-095841-347 https:\/\/www.cdss.ca.gov\/Portals\/9\/Regs\/2EAS.pdf?ver=2019-01-04-170130-737 All County Welfare Directors Letter Page Four photo identification does not exist, an applicant’s sworn statement under penalty of perjury regarding identity shall be considered sufficient; however, the applicant must present their photo identification in person within 15 working days for benefits to be continued. If the applicant presents evidence of good faith efforts to obtain photo identification, the county shall continue aid. (MPP section 40- 105.343) Residency: The written statement of the applicant is acceptable to establishtheir intention to establish residency in California and in the county of application for the foreseeable future. Income: Reasonably anticipated income is defined as income expected to be available to or received by an applicant\/recipient, and available to needy members of the family in meeting their needs during the Payment Period. It is expected that some individuals affected by school\/work closures due to COVID- 19 will no longer have income that can be reasonably anticipated. Available CalWORKs Flexibilities Interviews by telephonic or other electronic means: All CWDs have the option of conducting personal interviews in the CalWORKs program telephonically or by other electronic means. Guidance on this option was first provided in ACL 16-119. CWDs who choose this option are required to submit an electronic interviewing plan in writing to the Department. The plan must include a description of how the CWD intends to ensure that applicants whose interviews are conducted telephonically or electronically are provided with the same information as applicants whose interviews are conducted in person. Consistent with applicable public health guidance, CWDs may wish to or need to consider implementing electronic\/telephonic interviewing in order to limit in-office operations due to COVID-19. CWDs who wish to implement telephonic\/electronic interviewing immediately may contact the Department for immediate approval prior to submittal of the plan. Guidance on the plan can be found in ACIN I-56-18. CWDs approved to implement telephonic\/electronic interviewing as soon as possible will be expected to submit a plan to the Department within one week of implementation, and will be expected to adjust their telephonic\/electronic interviewing process based on the Department’s feedback on the plan. Applicants applying remotely through telephonic or other electronic meanswho are not known to the SAWS must present their photo identification in person https:\/\/www.cdss.ca.gov\/Portals\/9\/Regs\/2EAS.pdf?ver=2019-01-04-170130-737 https:\/\/www.cdss.ca.gov\/Portals\/9\/Regs\/2EAS.pdf?ver=2019-01-04-170130-737 https:\/\/www.cdss.ca.gov\/lettersnotices\/EntRes\/getinfo\/acl\/2016\/16-119.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/ACIN\/2018\/I-56-18.pdf?ver=2018-09-13-114250-947 All County Welfare Directors Letter Page Five within 15 working days for benefits to be continued (MPP section 40-105.342; however, if the applicant presents evidence of good faith efforts to obtain photo identification, the county shall continue aid. (MPP section 40-105.343). Please also see County Office Closure Requirements section below for additional guidance. Welfare-to-Work Participation (MPP Sections 42-712 and 42-713) CWDs may provide existing Welfare-to-Work (WTW) good cause and\/or WTW exemptions in response to COVID-19. This includes good cause\/exemptions from normal face-to-face WTW participation requirements, such as orientation and the Online CalWORKs Appraisal Tool. Good cause determinations and WTW exemptions should be made on a case-by-case basis. However, as the situation with COVID-19 evolves, counties have the flexibility to implement county-wide policy and procedures for the provision of blanket good cause\/exemptions in order to avoid face-to-face interactions and mitigate the impacts of COVID-19. It should be noted that extensive provision of good cause\/exemptions could have a negative effect on the work participation rate (WPR); however, per MPP Section 99-100, counties are provided relief from any potential pass-on of federal penalties when state participation rules differ from the federal WPR calculation, as well as relief for circumstances beyond the control of the county. Please note that while good cause determinations do not stop the 48- or 60- month time clocks, both good cause and WTW exemptions stop the WTW 24-month time clock (MPP Section 42-708.3). CalWORKs Child Care A child care provider may not be reimbursed for child care for days on which the provider is not open to provide services, unless that provider has a paid day of non- operation and can provide documentation that the contractual terms of the provider for services to unsubsidized families require payment for such day(s) of non-operation. The number of reimbursable paid days of non-operation shall be limited to a maximum of ten days per fiscal year per provider (Title 5 California Code of Regulations Section 18076.2). Reimbursable hours for an eligible alternate provider shall include time that child care services are provided when the regular provider has a paid day of non-operation, and the parent has to obtain an alternate provider to meet the need for care. Payment to an alternate provider when the regular provider has a paid day of non-operation shall be limited to ten days per child per fiscal year (Title 5 California Code of Regulations Section 18076.2). All existing health and safety and background check requirements remain in effect (MPP Section 47-601). Current regulations require that CWDs pay for child care on behalf of the client when the child is ill or during excused absences for illness or quarantine. These may include https:\/\/www.cdss.ca.gov\/Portals\/9\/Regs\/2EAS.pdf?ver=2019-01-04-170130-737 https:\/\/www.cdss.ca.gov\/Portals\/9\/Regs\/2EAS.pdf?ver=2019-01-04-170130-737 https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/6EAS.pdf https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/6EAS.pdf https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/25EAS.pdf https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/6EAS.pdf https:\/\/govt.westlaw.com\/calregs\/Document\/I48B51430D48111DEBC02831C6D6C108E?viewType=FullText&amp%3BoriginationContext=documenttoc&amp%3BtransitionType=CategoryPageItem&amp%3BcontextData=(sc.Default) https:\/\/govt.westlaw.com\/calregs\/Document\/I48B51430D48111DEBC02831C6D6C108E?viewType=FullText&amp%3BoriginationContext=documenttoc&amp%3BtransitionType=CategoryPageItem&amp%3BcontextData=(sc.Default) https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/15EAS.pdf All County Welfare Directors Letter Page Six payments to a child care provider who has a policy that child care is on a fixed schedule, regardless of whether the child attends care (MPP Section 47-401.4). CalFresh In the event of a declared pandemic, counties will need to deliver CalFresh services under a combination of conditions unlike those of other disasters. Since Disaster CalFresh is intended for natural disasters and is not likely to be approved by the federal government for such a circumstance. The United States Department of Agriculture (USDA), Food and Nutrition Service (FNS) has posted FNS guidance on human pandemic response and will continue to provide additional updates here: https:\/\/www.fns.usda.gov\/disaster\/pandemic. Existing CalFresh policies and flexibilities that may be employed by CWDs to ensure the continuity of, and safe access to CalFresh during pandemic conditions or periods of social distancing are provided below: Promote Phone and Online Service CWDs should promote online, phone, or mail-in applications in place of in-person applications and should conduct as many interviews by phone as possible. Out of office services should be promoted via the CWD’s website, social media, and among community-based organizations and other stakeholders. CWDs may also consider updating their Interactive Voice Response (IVR) systems with pre-recorded messages regarding the county’s response to COVID-19. In promoting phone service, CWDs should consider whether their call centers are ready to accept the corresponding increase in call volume. CWDs should fulfill EBT card requests by phone or mail as often as possible. Clients should be directed to the EBT Customer Service line at (877) 328-9677 to request card replacements by mail if CWD offices are closed and to limit in person contact. Certification Periods and Verifications CWDs must ensure that existing state policy to grant the maximum allowable certification period based on household type is employed. CWDs should maximize use of existing databases to complete verifications and\/or support clients in the submission of verifications using document imaging or photo upload technology. If a household cannot provide required verifications due to unusual circumstances, self-certification, or a signed and dated written affidavit, can be used in place of the requested documentary verification. https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/15EAS.pdf https:\/\/www.fns.usda.gov\/disaster\/pandemic All County Welfare Directors Letter Page Seven Other Program Requirements CWDs may exempt households from certain requirements for good cause. Currently, good cause determinations must be made by the CWD on a case-by-case basis. Per Title 7 of the Code of Federal Regulations (CFR) Section 273.24(b)(2), CWDs should consider whether it is appropriate to determine that circumstances beyond an individual’s control, such as but not limited to, temporary loss of work, illness, or illness of another household member, provide good cause for the individual to not satisfy the Able Bodied Adult Without Dependents (ABAWD) work requirement. If an individual would have worked 20 hours per week but missed some work for good cause, the individual must be considered to have met the work requirement if the absence from work is temporary and the person retains his or her job. Per MPP Section 63-407.5 and 7 CFR Section 273.7(a)(1)(vii), the CWD may also provide good cause, as applicable, for an individual to not satisfy the general CalFresh work registration requirements. Lastly, the CWD may also provide good cause, as applicable, for an individual to not satisfy other CalFresh requirements as applicable, such as but not limited to timely submission of a required report. County Operations If CWD operations are significantly impacted and local conditions do not allow the CWD to maintain normal CalFresh operations, CWDs may consider a request for mutual aid. Mutual aid may include phone based and remote eligibility support. The Department is ready and able to facilitate mutual aid support between counties as needed. Additional CalFresh Flexibilities Even without a disaster declaration, the USDA may grant waivers from certain CalFresh program requirements. The FNS is ready and able to explore additional opportunities or flexibilities to help state agencies streamline program administration and support CalFresh access. At this time, the Department has not requested any waivers from program requirements. CWDs may reach out to the CalFresh and Nutrition Branch directly if additional CalFresh flexibilities are needed in response to COVID-19. CWDs should be ready to work in collaboration with the Department to develop appropriate justification and background information to support a request for a waiver of program requirements. Recommendations for CalWORKs and CalFresh Public Outreach CWDs are encouraged to inform households of the continuing availability of CalWORKs, CalFresh, and Homelessness and Housing services and promote online https:\/\/www.law.cornell.edu\/cfr\/text\/7\/273.24 https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/fsman04b.pdf https:\/\/www.law.cornell.edu\/cfr\/text\/7\/273.7 All County Welfare Directors Letter Page Eight and phone-based access via the county’s website, social media, IVR system, and other avenues. County Office Closure Requirements If CWD offices close during regular business hours, they must make it possible for individuals to apply for and receive CalFresh and CalWORKs, including emergency benefits, within the timeframes prescribed by state and federal law. CWDs must also provide notice of their hours of operation, and of the procedures during these hours of closure for applying for and receiving these benefits. CWDs must also: Notify the Department of the office closure as soon as possible by calling the CalFresh and Nutrition Branch main line at (916) 651-8047. o Be ready to provide the following information: \uf0a7 The name and location of the closed CWD office(s) \uf0a7 The services normally offered at the closed CWD office(s) \uf0a7 The anticipated timeframe, if available, of the closure \uf0a7 The name and location of the office nearest the closed office within the county, if operating \uf0a7 A county point of contact who can provide more information regarding the status of the office closure(s) Greet incoming calls on the main telephone line of the CWD’s offices with an announcement informing the caller of the days and hours the office will be closed, procedures for obtaining and filing applications for CalFresh and CalWORKs during the hours of office closure, and procedures for applying for and receiving expedited services, immediate need and homeless assistance benefits. Make applications readily available and provide a drop-box, mail slot, or other reasonable means for filing applications. Applications deposited in a drop-box, mail slot, or other reasonable means for filing applications, must be deemed to have been filed on the date of the CWD closure. In the event of an office closure, and the household is denied the opportunity to file an application at no fault of their own, and the CWD does not have evidence to the contrary, the application must be processed, in all respects, as though it was filed on the date of the CWD closure. Maintain sufficient staff to accept and act upon all applications and\/or maintain a local telephone service with sufficient staff to accept and act upon all applications, as if the requests had been made in person. All County Welfare Directors Letter Page Nine Provide households the opportunity to apply for and receive regular and expedited CalFresh and\/or immediate need by maintaining sufficient staff to accept and act upon applications, and\/or maintaining a local telephone service with sufficient staff to accept and act upon applications, as if the requests had been made in person at the CWD’s office. Post notices in prominent locations within the CWD’s offices and in the public areas, including the doors immediately outside the CWD’s offices, which display: o The working days, or the regular eight hours of a working day when the office(s) will be closed. o The procedures to obtain and file applications, and the procedures for applying for and receiving expedited CalFresh, immediate need, and homeless assistance benefits. For households entitled to expedited CalFresh at initial application, the CWD must make the application and the EBT card available to the recipient either by mail or for pickup at the household’s request, no later than the third calendar day following the date the application was filed. Housing & Homelessness Program Homeless Service Providers Counties providing homeless services should reference the guidance released by the Business, Consumer Services and Housing Agency (BCSH) and the National Alliance to End Homelessness (NAEH) on steps that should be taken to address the transmission of COVID-19. Refugee Programs Refugee Cash Assistance\/Refugee Support Services Pursuant to the 45 CFR Section 400.66, and in accordance with MPP Sections 69-205 through 69-208, CWDs should refer to the CalWORKs eligibility section above regarding program flexibility related to eligibility requirements and additional guidance concerning interviews and workforce participation. Any alternative accommodations implemented in the CalWORKs program following this guidance should also be applied to the RCA and RSS programs. https:\/\/bcsh.ca.gov\/hcfc\/documents\/covid19_guidelines.pdf https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/community\/homeless-shelters\/plan-prepare-respond.html https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/community\/homeless-shelters\/plan-prepare-respond.html https:\/\/www.law.cornell.edu\/cfr\/text\/45\/400.66 https:\/\/www.cdss.ca.gov\/refugeeprogram\/res\/pdf\/Regulations\/spman_69-200.pdf https:\/\/www.cdss.ca.gov\/refugeeprogram\/res\/pdf\/Regulations\/spman_69-200.pdf All County Welfare Directors Letter Page Ten Additional Sources of Information For updated information on COVID-19, please visit the CDPH website, where the CDPH continues to post updated guidance. If you have any questions or need additional guidance regarding the information in this letter, contact the CalFresh and Nutrition Branch at (916) 651-8047, the CalWORKs and Family Resilience Branch at (916) 657-2128, the Housing and Homelessness Branch at (916) 651-5155, or the Refugee Programs Bureau at (916) 654-4356. Sincerely, Original Document Signed By: JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division Planning and Preparedness CalWORKs CalFresh Recommendations for CalWORKs and CalFresh Housing & Homelessness Program Refugee Programs Additional Sources of Information ”
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  5. ACWDL 3-19-2020 Homeless Assistance

pdf ACWDL 3-19-2020 Homeless Assistance

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ACWDL 3-19-20 Homeless Assistance.pdf

” March 19, 2020 CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER This letter provides guidance on existing policy and flexibilities available to counties operating Housing and Homelessness Programs overseen by the California Department of Social Services (CDSS), as well as recommendations for serving communities affected by the statewide outbreak of coronavirus disease 2019 (COVID-19 or novel coronavirus). March 19, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS FROM: JENNIFER HERNANDEZ, DEPUTY DIRECTOR FAMILY ENGAGEMENT AND EMPOWERMENT DIVISION SUBJECT: INTERIM HOUSING AND HOMELESS PROGRAM GUIDANCE AND RECOMMENDATIONS ON NOVEL CORONAVIRUS (COVID-19) REFERENCE: ALL COUNTY WELFARE DIRECTORS LETTER MARCH 12, 2020; WELFARE AND INSTITUTIONS CODE (WIC) 11450; WIC 11330-11330.5; WIC 16523-16523.1; WIC 18999; and WIC 15770 – 15771 The purpose of this All County Welfare Directors Letter (ACWDL) is to provide guidance regarding existing policies and flexibilities available to counties operating Housing and Homelessness Programs overseen by the California Department of Social Services (CDSS), as well as interim guidance for serving communities affected by the statewide outbreak of COVID-19 (or novel coronavirus) specifically for individuals experiencing homelessness. Background This interim guidance is based on the latest information related to planning and responding to the impacts of COVID-19 for homeless services providers in California. The CDSS is working in close coordination with other state partners, including the California Office of Emergency Services, the California Department of Public Health, and the Business and Consumer Services Agency, to provide updated information and recommended practices as information becomes available. County Welfare Departments and partner agencies should work closely with their partners, including local Emergency Operations Center, County Public Health Departments and Homeless Continuums of Care, to address and respond to local needs as well. CDSS recommends that County Welfare Departments visit the California Coronavirus (COVID 19) Response website (http:\/\/www.covid19.ca.gov) and the Business https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf?ver=2020-03-16-082049-563 https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf?ver=2020-03-16-082049-563 http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=2.&article=6. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=2.&article=3.3. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=2.&article=3.3. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=4.&chapter=5.&article=6. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=6.&chapter=17.&article= http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=14.&article= http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=14.&article= http:\/\/www.covid19.ca.gov\/ http:\/\/www.covid19.ca.gov\/ https:\/\/www.bcsh.ca.gov\/hcfc\/ All County Welfare Directors Letter Page Two Consumer Services and Housing Agency website regularly to access up-to-date information. General guidance, including information on precautions, symptoms, and the latest developments regarding COVID-19, can also be found on the California Department of Public Health (CDPH) website. Summary of Executive Orders and Recommended Practices On March 12, 2020, Governor Newsom issued Executive Order N-25-20 and the California Department of Public Health (CDPH) issued guidance on minimizing mass gatherings. It is important to note that the CDPH guidance explicitly states that it does not apply to congregate living situations, including dormitories and homeless encampments. On March 16, 2020, Governor Newson issued Executive Order N-28-20 authorizing local governments to halt evictions for renters and homeowners, slow foreclosures related to evictions, and protect against utility shutoffs for Californians affected by COVID-19. While the order does not relieve a tenant from the obligation to pay rent or restrict a landlord’s ability to recover rent that is due, it encourages cities and counties to enforce protections made available through May 31, 2020, unless extended. CDSS Housing and Homelessness Program Guidance CDSS has issued guidance specific to CDSS-funded programs, and will continue to provide updates as available, in response to COVID-19. Guidance and existing policies and flexibilities related to the following Housing and Homelessness Programs are outlined below: CalWORKs Homeless Assistance; the CalWORKs Housing Support Program (HSP); Bringing Families Home; the Housing and Disability Advocacy Program (HDAP) and Home Safe. Additional information will be provided by the CDSS as it becomes available, under separate cover. County Welfare Departments are encouraged to review county policies and to create flexibility where allowable to respond to COVID-19. As a reminder, state guidance for CalWORKs HSP, Bringing Families Home, HDAP and Home Safe does not limit the number of days a participant in these programs can access interim shelter options, including nights at hotels or motels. CalWORKs Homeless Assistance (HA) Program Up to 16 days of motel vouchers are available through CalWORKs HA for eligible CalWORKs recipients or apparently eligible CalWORKs applicants. While all normal eligibility rules apply, due to the current public health concerns related to COVID-19, counties are encouraged to help minimize trips that clients must make into the County office. HA applications are not required to be made in person or to include a face-to- https:\/\/www.bcsh.ca.gov\/hcfc\/ https:\/\/www.cdph.ca.gov\/Programs\/CID\/DCDC\/Pages\/Immunization\/ncov2019.aspx https:\/\/www.cdph.ca.gov\/Programs\/CID\/DCDC\/Pages\/Immunization\/ncov2019.aspx https:\/\/www.gov.ca.gov\/wp-content\/uploads\/2020\/03\/3.12.20-EO-N-25-20-COVID-19.pdf https:\/\/www.cdph.ca.gov\/Programs\/CID\/DCDC\/CDPH%20Document%20Library\/Gathering_Guidance_03.11.20.pdf https:\/\/www.gov.ca.gov\/wp-content\/uploads\/2020\/03\/3.16.20-Executive-Order.pdf All County Welfare Directors Letter Page Three face interview; therefore, counties have the discretion to complete the CW 42 for the client and have them sign electronically to avoid having them come into the County Welfare Office. Please see ACIN I-60-13 and ACL 17-57 for guidance on using electronic signatures in CalWORKs. Existing rules regarding issuing 3-days of benefits while homelessness is verified, followed by weekly increments, are still in effect. However, counties are strongly encouraged to find ways to issue benefits without requiring clients to come into the office. For example, counties should allow sworn statements and grant good cause in lieu of requiring clients to come into the county office to submit these verifications. Additionally, while existing guidance requires counties to issue vender\/voucher payments when a finding of mismanagement has been determined, if there is no feasible way to issue a vendor\/voucher payment due to COVID-19 restrictions, counties should consider issuing benefits directly on the client’s EBT card, as they remain entitled to their remaining days of benefits, despite a finding of mismanagement. Lastly, clients affected by COVID-19 may be eligible for an exception to the once-every- 12 months rule for HA. For example, if one parent in an AU is concerned that they have been infected and requests HA to isolate themselves from the rest of their family, HA should be granted based on an exception due to a medical illness. Housing and Disability Advocacy Program (HDAP) Welfare and Institutions Code (WIC) section 18999.4(a)(1) specifies that counties shall use HDAP funds to establish or expand programs that provide housing assistance, including, when necessary, shelters for clients during the clients’ application periods for disability benefits. This allows counties operating an HDAP program to use HDAP funding to expand existing housing programs utilized by HDAP clients, including shelters, recuperative care housing, hotel or motel leases, or interim housing programs, as defined in ACL 19-104. For example, expanding a shelter program could include offering specialized quarantine options as a new shelter service or procuring leases with local motels or hotels to provide housing for homeless individuals in the community impacted by COVID-19. If a specialized quarantine area is created to expand an existing housing program, this would also include procuring supplies for the program. Similarly, rather than funding an existing program, counties participating in HDAP can establish a new shelter program for HDAP clients specific to COVID-19, pursuant to WIC section 18999.4(a)(1). As a reminder, current HDAP guidance allows for funds to be spent on outreach. For example, HDAP funds may be used to support homeless outreach teams to locate residents potentially eligible for HDAP residing in homeless encampments who require medical care related to COVID-19. Homeless outreach teams may consist of mobile medical units and personnel, such as a public health nurse or other medical staff. HDAP https:\/\/www.cdss.ca.gov\/lettersnotices\/EntRes\/getinfo\/acin\/2013\/I-60_13.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/ACL\/2017\/17-57.pdf?ver=2019-06-26-135917-330 https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACLs\/2019\/19-104.pdf All County Welfare Directors Letter Page Four funds may also be spent on interim housing solutions including motels and hotels for eligible recipients which can be critical as individuals seek alternative options to shelters or other congregate spaces during this time. Home Safe Home Safe guidance allows for funds to be spent on landlord engagement pursuant to WIC section 15771(c)(2)(E). Landlord engagement could include providing incentives and payments to landlords participating in the Home Safe Program, in exchange for housing Home Safe clients. Such payments may include in-kind goods to address or alleviate the impacts of COVID-19, such as specialized medical or sanitizing equipment and supplies. Home Safe funds may also be spent on interim housing solutions, including motels and hotels for eligible recipients, which can be critical as aging individuals seek alternative options to shelters or other congregate spaces during this time. CalWORKs Housing Support Program (HSP) WIC section 11330.5(c)(2) specifies that CalWORKs HSP funds can be used on a range of financial and supportive services, including case management, outreach and engagement, rental assistance, and landlord recruitment. Resources and supports for program participants may include, but are not limited to: providing interim housing options consistent with interim guidance for homeless assistance providers; helping participants navigate systems of care and resources needed to remain stably housed; providing rental assistance, or incentives and payments in the form of goods to landlords participating in the CalWORKs HSP program to move families into or maintain permanent housing; and supplies necessary to ensure participants’ homes remain habitable. For example, counties administering CalWORKs HSP can provide landlord mediation and discussions of tenant rights to avoid evictions or housing displacement for families impacted by reduced employment earnings, school or child care closures, or any other impact to a family’s financial stability and ability to maintain housing. As a reminder, supporting interim housing solutions, including motels and hotels for eligible recipients, can be critical to disrupt the impact of COVID-19 as families seek alternative options to shelters or other congregate spaces during this time. CDSS strongly encourages counties to seek out safe interim housing options for CalWORKs families experiencing homelessness. Further, counties are reminded that state guidance does not limit the number of days a family participating in CalWORKs HSP can access hotels or motels; counties are strongly encouraged to expand or provide greater flexibilities in county policies related to motel and hotel stays in response to COVID-19. HSP clients may meet eligibility criteria for additional assistance through other public benefit programs. CDSS has issued guidance and will continue to provide updates as https:\/\/files.hudexchange.info\/resources\/documents\/Interim-Guidance-for-Homeless-Service-Providers-to-Plan-and-Respond-to-COVID-19.pdf All County Welfare Directors Letter Page Five available, specific to CDSS funded programs in response to COVID-19. Please refer to program-specific guidance that was released in the March 13, 2020 All County Welfare Director Letter (ACWDL), which includes information on planning and preparedness, eligibility requirements, and flexibilities for CDSS-funded programs, including: CalWORKs, CalFresh, and Refugee Cash Assistance (RCA)\/Refugee Support Services (RSS). Bringing Families Home (BFH) Per Welfare and Institutions Code sections 16523-16523.1, the Bringing Families Home (BFH) Program, for eligible families\u2014families experiencing homelessness or at risk of homelessness with an open child welfare case\u2014can also be utilized to support critical housing stabilization needs. This can include, but is not limited to, interim housing assistance, tenant engagement, case management, public systems assistance, and conflict mediation with landlords and neighbors. As such, BFH funds can support eligible families, including to locate and pay for motel and hotel stays if a family is seeking interim housing that is not a shelter. BFH funds can support the procurement of supplies necessary for ensuring safe and stable housing such as cleaning supplies. BFH funds and staff can support with landlord mediation during this time of crisis and uncertainty. BFH funds and staff can help participants navigate systems of care and wellbeing including health care systems as needed and accessing additional benefits as needed to support safety and security. BFH programs should refer to the HSP guidance outlined above in relation to procurement of hotels and motels, social distancing in shelters, and expanding flexibility on any county limitations of use on daily motels and hotels. As a reminder, state guidance does not limit the number of days a family participating in BFH can utilize motels or hotels supported by BFH funds. Questions and Answers 1. Question: Does a three-day pay or quit notice meet the program eligibility requirements for CDSS-funded programs? Answer: A three-day pay or quit notice meets the eligibility requirements of imminent risk of homelessness for CalWORKs HA Welfare and Institutions Code section 11450(f)(2)(B), the BFH Program, Welfare and Institutions Code sections 16523-16523.1, HDAP Welfare and Institutions Code section 18999, and Home Safe Program Welfare and Institutions Code sections 15770 – 15771. 2. Question: How can CDSS programs help with housing instability? https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf?ver=2020-03-16-082049-563 https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf?ver=2020-03-16-082049-563 http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=4.&chapter=5.&article=6. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=2.&article=6. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=2.&article=6. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=4.&chapter=5.&article=6. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=4.&chapter=5.&article=6. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=6.&chapter=17.&article= http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=14.&article= All County Welfare Directors Letter Page Six Answer: On March 16, 2020, Governor Newsom issued Executive Order N-28- 20, which authorizes local governments to halt evictions for renters and homeowners, slows foreclosures related to evictions, and protects against utility shutoffs for Californians affected by COVID-19. While the order does not relieve a tenant from the obligation to pay rent or restrict a landlord’s ability to recover rent that is due, it encourages and authorizes local governments to enforce protections available through May 31, 2020, unless extended. CalWORKs HA can be used to pay up to two months of rental arrearages to prevent eviction. Additionally, the CalWORKs HSP, BFH, HDAP, and Home Safe program funds can be used to provide supports and financial assistance, as needed, to prevent program participants from returning to homelessness. 3. Question: For program participants impacted by COVID-19, can housing assistance be extended, including rental or interim housing assistance? Answer: For all program participants, routine assessments of service and financial assistance needs should be completed, and programs should provide necessary resources, consistent with current program guidance, to ensure housing stability is maintained and loss of shelter or returns to homelessness are avoided as much as possible. Additional Resources on COVID -19 Response for Homeless Service Providers Specific guidance for California homeless services providers on planning for and responding to COVID-19 was issued by the Business, Consumer Services and Housing Agency on March 10, 2020 (see Guidance for Homeless Assistance Providers on COVID-19), in addition to the Centers for Disease Control and Prevention (CDC): Interim Guidance for Homeless Service Providers to Plan and Respond to COVID-19, which includes recommendations for homeless service providers on suggested strategies to help homeless service providers plan, prepare, and respond to this emerging public health threat. It is summarized below: Plan & Communicate Continuums of Care (CoCs), city and county homelessness officials and their partners should prepare now to protect people experiencing homelessness, homeless service provider staff, and volunteers from COVID-19. CoCs, city and county homelessness officials and their partners should communicate frequently about COVID-19 and everyday preventive actions. Specific steps include but are not limited to: Establishing ongoing communication with local public health departments and connecting to community-wide planning. http:\/\/cert1.mail-west.com\/anmc7rmdPyjqC\/b2p71dPgtmyuzj\/P41h9ss6rtn\/71dPqvnqd\/3pab2p\/di22yz\/jkde?_c=d%7Cze7pzanwmhlzgt%7C17c2onc3ml22vqw&_ce=1584461427.7da2de5c54ac2993c554487a3ae31174 http:\/\/cert1.mail-west.com\/anmc7rmdPyjqC\/b2p71dPgtmyuzj\/P41h9ss6rtn\/71dPqvnqd\/3pab2p\/di22yz\/jkde?_c=d%7Cze7pzanwmhlzgt%7C17c2onc3ml22vqw&_ce=1584461427.7da2de5c54ac2993c554487a3ae31174 https:\/\/www.bcsh.ca.gov\/hcfc\/documents\/covid19_guidelines.pdf https:\/\/www.bcsh.ca.gov\/hcfc\/documents\/covid19_guidelines.pdf https:\/\/www.bcsh.ca.gov\/hcfc\/documents\/covid19_guidelines.pdf https:\/\/www.bcsh.ca.gov\/hcfc\/documents\/covid19_guidelines.pdf https:\/\/files.hudexchange.info\/resources\/documents\/Interim-Guidance-for-Homeless-Service-Providers-to-Plan-and-Respond-to-COVID-19.pdf?utm_source=HUD+Exchange+Mailing+List&utm_campaign=8b1f3959f9-Infectious_Disease_Guidance_Homeless_3.9.20&utm_medium=email&utm_term=0_f32b935a5f-8b1f3959f9-19553749 https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/community\/homeless-shelters\/plan-prepare-respond.html All County Welfare Directors Letter Page Seven Providing prevention supplies, such as alcohol-based hand sanitizers, tissues, trash baskets, disposable facemasks (to be used only by sick individuals in your organization), and mobile hand washing stations. Developing procedures for reporting suspected COVID-19 cases to local health officials. Identifying spaces that can be used to accommodate unsheltered people with mild respiratory symptoms and those at significantly elevated risk of infection who have no option to self-quarantine outdoors. Identify and address potential language, cultural and disability barriers Counter stigmatization and discrimination. Other Resources CDC Interim Guidance for Homeless Shelters CDC Guidance for Preparing Facilities for COVID-19 US Department of Housing and Urban Development (HUD) Health Preparedness for Homeless Assistance Providers o Preventing and Managing the Spread of Infectious Disease for People Experiencing Homelessness o Preventing and Managing the Spread of Infectious Disease within Shelters o Preventing and Managing the Spread of Infectious Disease within Encampments o Webinar on Infectious Disease Preparedness Eligible ESG costs for Infectious Disease Preparedness Specific Considerations for Public Health Authorities to Limit Infection Risk Among People Experiencing Homelessness If you have any questions or need additional guidance regarding the information in this letter, please contact the Branch at (916) 651-5155 or at [email protected]. https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/community\/homeless-shelters\/plan-prepare-respond.html https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/healthcare-facilities\/steps-to-prepare.html https:\/\/www.hudexchange.info\/news\/health-preparedness-for-homeless-assistance-providers\/ https:\/\/www.hudexchange.info\/news\/health-preparedness-for-homeless-assistance-providers\/ https:\/\/files.hudexchange.info\/resources\/documents\/Infectious-Disease-Toolkit-for-CoCs-Preventing-and-Managing-the-Spread-of-Infectious-Disease-for-People-Experiencing-Homelessness.pdf https:\/\/files.hudexchange.info\/resources\/documents\/Infectious-Disease-Toolkit-for-CoCs-Preventing-and-Managing-the-Spread-of-Infectious-Disease-for-People-Experiencing-Homelessness.pdf https:\/\/files.hudexchange.info\/resources\/documents\/Infectious-Disease-Toolkit-for-CoCs-Preventing-and-Managing-the-Spread-of-Infectious-Disease-within-Shelters.pdf https:\/\/files.hudexchange.info\/resources\/documents\/Infectious-Disease-Toolkit-for-CoCs-Preventing-and-Managing-the-Spread-of-Infectious-Disease-within-Encampments.pdf https:\/\/files.hudexchange.info\/resources\/documents\/Infectious-Disease-Toolkit-for-CoCs-Preventing-and-Managing-the-Spread-of-Infectious-Disease-within-Encampments.pdf https:\/\/youtu.be\/1_IFSvcOe_E https:\/\/files.hudexchange.info\/resources\/documents\/Eligible-ESG-Program-Costs-for-Infectious-Disease-Preparedness.pdf?utm_source=HUD+Exchange+Mailing+List&utm_campaign=8b1f3959f9-Infectious_Disease_Guidance_Homeless_3.9.20&utm_medium=email&utm_term=0_f32b935a5f-8b1f3959f9-19553749 https:\/\/files.hudexchange.info\/public\/resources\/documents\/Specific-Considerations-for-Public-Health-Authorities-to-Limit-Infection-Risk-Among-People-Experiencing-Homelessness.pdf?utm_source=HUD+Exchange+Mailing+List&utm_campaign=8b1f3959f9-Infectious_Disease_Guidance_Homeless_3.9.20&utm_medium=email&utm_term=0_f32b935a5f-8b1f3959f9-19553749 https:\/\/files.hudexchange.info\/public\/resources\/documents\/Specific-Considerations-for-Public-Health-Authorities-to-Limit-Infection-Risk-Among-People-Experiencing-Homelessness.pdf?utm_source=HUD+Exchange+Mailing+List&utm_campaign=8b1f3959f9-Infectious_Disease_Guidance_Homeless_3.9.20&utm_medium=email&utm_term=0_f32b935a5f-8b1f3959f9-19553749 mailto:[email protected]
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” March 24, 2020 CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER This letter informs counties of the new law which requires counties and\/or Alternative Payment Programs (APPs) to collect and provide to the Department additional specific business and personal information pertaining to individuals who operate family child care homes and license-exempt child care providers. This additional data collection supports collective bargaining legislation. March 24, 2020 ALL COUNTY WELFARE DIRECTORS LETTER (ACWDL) TO: ALL COUNTY WELFARE DIRECTORS FROM: JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division SUBJECT: CALIFORNIA WORK OPPORTUNITY AND RESPONSIBILITY TO KIDS (CalWORKs) STAGE ONE CHILD CARE PROVIDER DATA COLLECTION PURPOSE The purpose of this letter is to inform counties of additional changes that require County Welfare Departments (CWDs) and\/or Alternative Payment Programs (APPs) to collect and provide to the Department specific business and personal information pertaining to individuals who operate family child care homes and license-exempt child care providers. The data collection supports collective bargaining legislation by assisting provider organizations to connect with child care providers. In addition, this letter will provide guidance to counties and\/or APPs on the processes and timelines for collection and submission of the requisite data. BACKGROUND Senate Bill (SB) 75, as adopted in the omnibus trailer bill of the Budget Act of 2019, added California Education Code (EC) Section 8432, effective July 1, 2019, which requires the California Department of Social Services (Department) to collect and submit specific business and\/or personal information of child care providers, both licensed and those exempt from licensure who serve families receiving state-funded child care subsidies, to verified provider organizations. Provider organizations can request and obtain this information for the purposes of organizing, representing, and assisting child care providers and any other purposes that fall within their scope of representation. Assembly Bill (AB) 378, as adopted by the Governor on September 30, 2019, and All County Welfare Directors Letter Page Two effective January 1, 2020, gives provider organizations the right to form a single, statewide child care provider organization and to collectively bargain with the state. Topics within their scope of representation include, but are not limited to, reimbursement rates, professional development and training for child care providers, and impacts on the delivery of child care services as a result of changes in regulations and rules. AB 378 requires the Department to collect and submit additional personal and\/or business information to provider organizations. The law creates the process for the certification of a provider organization as the exclusive bargaining representative. The Public Employment Relations Board (PERB) will conduct an election to certify the provider organization as the exclusive bargaining representative for child care providers no earlier than April 2020. POLICY CWDs and APPs must continue to collect and submit to the Department the specific information detailed in this ACWDL for all child care providers, both licensed and exempt from licensure, that have received CalWORKs Stage One reimbursement for child care services. The CWDs and APPs will submit provider information on a monthly basis. DIRECTIVE Data Collection and Reporting Instructions The Department will collect provider data from CWDs and APPs depending on how child care provider information is managed by the counties. For counties that administer the Stage One Child Care program and store provider information in the Statewide Automated Welfare System (SAWS), the Department will continue to retrieve the data via SAWS. For counties that administer Stage One but do not manage provider information via SAWS, the Department will continue to work with those counties directly to obtain the new data elements. For counties that contract their Stage One Child Care to an APP with an existing CDE contract and Child Development Management Information System (CDMIS) credentials, those counties should instruct their contracting APPs to follow the data reporting instructions put forth in California Department of Education Management Bulletin 19-06 and Management Bulletin 20-02. For counties that contract their Stage One Child Care to an APP without an existing CDE contract or CDMIS credentials, those counties should continue to https:\/\/www.cde.ca.gov\/sp\/cd\/ci\/mb1906.asp https:\/\/www.cde.ca.gov\/sp\/cd\/ci\/mb1906.asp https:\/\/www.cde.ca.gov\/sp\/cd\/ci\/mb2002.asp All County Welfare Directors Letter Page Three instruct their contracting APPs to work with the Department to submit the additional data elements for the provider reports through the Secure File Transfer protocol. Updated Data to Be Collected Two additional data elements are required and must be submitted, pursuant to AB 378. The CWDs and APPs must submit a provider’s home telephone number, if known and identify whether the provider is licensed or license-exempt. Additionally, CWDs and APPs will also report a child care provider’s home language if the child care provider chooses to provide this information. CWDs and APPs must send a notice to all affected child care providers prior to collecting and submitting the new data elements noted above, pursuant to SB 75 and the passing of AB 378. The following data elements are required to be collected pursuant to SB 75. 1. Child care provider’s Name; 2. Child care provider’s home address*; 3. Child care provider’s mailing address; 4. County where the family child care home provider is providing child care service; 5. Work telephone number; 6. Cellular telephone number; 7. Home telephone number, if known 8. Email address, if known; 9. Agency, contractor, subcontractor, or political subdivision of the state administering the program; 10. The date the provider began subsidy care; 11. The date the provider ended subsidy care, if applicable; 12. Whether the child care provider is licensed or exempt from licensure 13. A ‘Yes’ or ‘No’ to clarify if a provider has a license number; 14. Unique child care provider identification number, if applicable; 15. State facility license number, if known; and 16. Provider’s home language (optional) * Pursuant to Education Code section 8432(h), the attached notice informs those providers approved as participants in the Secretary of State’s address confidentiality program, that a designated address may be provided in lieu of a home address. Notice to Providers Notice to child care providers of the collection of their business and\/or personal information and the purposes and use of their data must be sent out prior to the All County Welfare Directors Letter Page Four collection and submission of data to the provider organization. The Department will post provider notices on the Child Care and Intergenerational Services Bureau webpage and the CWDs and\/or APPs will be responsible for distributing provider notices to child care providers. RESOURCES The Department will continue to provide ongoing technical assistance to CWDs and APPs on the process for submitting the required data in a secure and appropriate manner. If you have any questions regarding any information in this ACWDL, please call the Child Care and Intergenerational Services Bureau at (916) 657-2144 or email [email protected]. Attachment mailto:[email protected] March 24, 2020 TO: ALL FAMILY CHILD CARE HOME PROVIDERS WHO SERVE FAMILIES WHO RECEIVE A CALWORKS STAGE ONE CHILD CARE SUBSIDY Original signed by Jennifer Hernandez FROM: JENNIFER HERNANDEZ Deputy Director Family Engagement and Empowerment Division SUBJECT: INFORMATIONAL NOTICE As of July 1, 2019, changes to California law require the California Department of Social Services to provide child care provider information to certified provider organizations. Pursuant to these changes, your personal and business contact information will be shared with specified provider organizations as defined in the law. Effective January 1, 2020 additional personal and business contact information will be collected and shared with specific provider organizations as defined in the law. Relevant changes can be found at sections 8431 and 8432 of the Education Code, section 6253.21 of the Government Code, and section 1596.86 of the Health and Safety Code. If you have any questions, please contact: [email protected]. mailto:[email protected]
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ACWDL 3-30-20 CalWORKs.pdf

” March 30, 2020 CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER This letter provides guidance to County Welfare Departments regarding the provision of CalWORKs Employment Services in relation to the statewide outbreak of coronavirus disease (COVID-19 or novel coronavirus) March 30, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS SUBJECT: CALIFORNIA WORK OPPORTUNITY AND RESPONSIBILITY TO KIDS (CALWORKS) GUIDANCE FOR EMPLOYMENT SERVICES (WELFARE-TO-WORK, OR WTW) AS PERTAINS TO THE 2019 CORONAVIRUS DISEASE (COVID-19) REFERENCE: ALL COUNTY WELFARE DIRECTORS LETTER (MARCH 13, 2020) The purpose of this letter is to provide guidance regarding the provision of Employment Services in order to prevent the spread of COVID-19, alleviate the stress and economic strain experienced by families during this time of emergency, and provide flexibility to counties in light of the impacts of this emergency situation on their workforce and communities. As COVID-19 mitigation strategies are increasing the economic vulnerability of low- income families, County Welfare Departments (CWDs) are encouraged to creatively and with maximum flexibility continue to provide WTW services and supports that protect families from additional hardship or reduced benefits resulting from COVID-19. Specifically, this letter instructs counties to: Utilize county discretion regarding optional documentation and verification practices in order to continue providing WTW services and supports. Provide WTW Good Cause and\/or WTW Exemptions as needed, allowing for blanket good cause, thus suspending the county’s WTW program and all client work\/participation requirements. Cure Sanctions (in-process or existing) by means of good cause. Continue to provide Expanded Subsidized Employment and CalWORKs Work Study subsidies, even when students are prevented from fulfilling their work study obligations due to reduced hours or worksite closure. https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf All County Welfare Directors Letter Page Two WTW Good Cause The recent All County Welfare Directors Letter dated March 13, 2020 advised that existing statutory and regulatory provisions allow counties to implement county-wide policy and procedures to issue temporary, blanket good cause for not following CalWORKs WTW requirements (Manual of Policies and Procedures (MPP) Section 42- 713), in addition to issuing good cause or exemptions from WTW participation (MPP Section 42-712) on a case-by-case basis. This is intended to reduce face-to-face interactions and help navigate the impacts on clients and counties surrounding COVID- 19. This includes issuing good cause or exemptions for non-participation in all initial engagement activities (e.g. Online CalWORKs Appraisal Tool, Job Search\/Job Club, Family Stabilization), all assessments and evaluations, completion\/maintenance of a WTW plan, and participation in WTW activities. Clients in good cause or exemption status are not subject to a WTW sanction for non-participation and continue to receive the full family grant based on the size of the Assistance Unit, including the adult(s) portion. The extensive provision of good cause and exemptions could run the risk of negatively impacting counties’ work participation rates (WPR). However, the Department considers the response to COVID-19 to be good cause for counties not to meet their WPR and will not pass-on any potential federal WPR penalty (MPP Section 99-140) that could be imposed for waiving WTW requirements during this crisis. Additionally, the federal Administration for Children and Families released guidance March 24, 2020 (TANF-ACF-PI-2020-01) indicating that while they have no authority to waive the work participation rate itself, they do have authority to grant relief from the resulting penalty in the face of natural disasters and other calamities and will exercise this authority to the maximum extent possible. For more information, ACF references 45 CFR 262.5 and 286.225 for the regulations on reasonable cause applicable to states and tribes, respectively. Sanction Curing and Noncompliance CalWORKs WTW clients cannot not be required to participate in activities that are not: 1) available, 2) appropriate, or 3) required, including due to good cause. Currently, state law requires the establishment of an individual cure plan to resolve a WTW sanction. For sanctioned clients who would now have good cause not to participate in activities as described above, or whose cure plan contains activities that are no longer available or appropriate, CWDs should implement cure plans documenting that the activity the client failed to perform is not available or appropriate due to the COVID-19 emergency. The cure plan may specify an alternative, appropriate activity (or activities) for the client to perform, which should be compliant with directives and public health guidance related preventing the spread of COVID-19. This may include, but is not https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/25EAS.pdf https:\/\/www.acf.hhs.gov\/ofa\/resource\/tanf-acf-pi-2020-01 All County Welfare Directors Letter Page Three limited to, reviewing orientation materials or conducting job search online in lieu of attending orientation. However, in instances where assigning another appropriate activity is not practical or feasible due to restrictions surrounding COVID-19, CWDs may implement cure plans reflecting the lack of appropriate activities, stating that the client temporarily has good cause not to participate. For clients who are in the noncompliance process but are not yet sanctioned, CWDs should make all attempts to avoid imposing the sanction by offering other available and appropriate (online or alternate) activities, or applying good cause as appropriate either on a case-by-case basis or in accordance with a blanket good cause policy. Guidance documents with information about prevention and mitigation efforts across a number of settings, employment sectors and activities can be found on the California Department of Public Health website. In accordance with the ACWDL dated March 13, 2020, CWDs should use the most effective practices available to streamline and expedite the execution of cure plans, including the use of phone interviews, mail-in plans, digital signatures and all electronic means available. See ACL 16-119 and ACIN I-56-18 for guidance on telephonic and electronic interviews. CWDs are also encouraged to use flexibilities in existing policies to further expedite the curing process and maximize the number of sanctions cured, where possible. While current guidance does not allow blanket curing of all sanctioned participants due to the COVID-19 emergency, CWDs are encouraged to issue pre-populated sanction cure plans for clients to sign, without solicitation from the client. Although each sanctioned individual must sign a cure plan to resolve their sanction, CWDs should consider telephonic, electronic or mail-in signatures to reduce in-person interactions and issue benefits as quickly as possible. See ACL 17-57 for guidance on electronic signatures and expanded customer service over the phone and online. For CWDs that do not have the capability to accept electronic signatures or record telephonic signatures, the CWD shall enter a case journal entry stating the individual attested to the information provided. Expanded Subsidized Employment (ESE) and Work Study Counties have the flexibility to continue subsidizing wages in the ESE program, even in cases where worksites are closed because of COVID-19. Counties choosing to do so must update their ESE plan to reflect this new policy pursuant to WIC Section 11322.64(d), and notify the Department that the plan was amended to address COVID- 19 concerns. Counties may begin implementing this flexibility prior to notifying the Department of any such plan changes and are not required to submit updated ESE https:\/\/www.cdph.ca.gov\/Programs\/CID\/DCDC\/Pages\/Guidance.aspx https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf https:\/\/www.cdss.ca.gov\/lettersnotices\/entres\/getinfo\/acl\/2016\/16-119.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/ACIN\/2018\/I-56-18.pdf?ver=2018-09-13-114250-947 https:\/\/www.cdss.ca.gov\/Portals\/9\/ACL\/2017\/17-57.pdf?ver=2019-06-26-135917-330 https:\/\/leginfo.legislature.ca.gov\/faces\/codes_displaySection.xhtml?lawCode=WIC&sectionNum=11322.64 https:\/\/leginfo.legislature.ca.gov\/faces\/codes_displaySection.xhtml?lawCode=WIC&sectionNum=11322.64 All County Welfare Directors Letter Page Four plans to the Department at this time. ESE Plans are on the CDSS website at: ESE County Plans. Work Study is a CalWORKs WTW activity, and a type of subsidized employment as described in MPP Section 42-701.2(w)(5). As a reminder, unlike other types of subsidized employment, income from Work Study does not impact eligibility or grant determination as stated in MPP Section 44-111.24; this policy is also discussed in All County Letter 98-85. Pursuant to 34 Code of Federal Regulations Section 675.18(i), educational institutions have the authority to make Federal Work Study payments to disaster-affected students when students are prevented from fulfilling their work study obligation for all or part of the award period because of a major disaster, and they could not be reassigned to another job. Similar to ESE subsidies, and in alignment with federal guidance, CalWORKs Work Study subsidies may continue in cases where work hours are reduced, worksites are closed, or where students are otherwise unable to fulfill their work study obligation because of COVID-19. For example, the subsidy may continue when students are unable to work due to lack of supportive services, such as when the student’s child care provider is closed due to COVID-19. The subsidized payment can be made directly to the CalWORKs recipient, or through the employer or third-party payor if they are able to issue the subsidized wages to the recipient. This guidance applies to all wages lost due to disruptions caused by COVID-19, including those lost prior to the issuance of this ACWDL. Term of Flexibilities and Program Modifications The flexibilities and program modifications in this ACWDL shall expire automatically and without further notice from the Department on June 30, 2020, or earlier upon written notice from the Department. Once all flexibilities and guidance in this ACWDL have expired, all requirements modified herein shall be reinstated, unless this further extended by the Department. If you have any questions or need additional guidance regarding the information in this letter, contact the CalWORKs Engagement Bureau at (916) 654-2137 or at [email protected]. Sincerely, Original Document Signed By JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division https:\/\/www.cdss.ca.gov\/inforesources\/calworks\/countyplans\/county-expanded-subsidized-plans https:\/\/www.cdss.ca.gov\/inforesources\/calworks\/countyplans\/county-expanded-subsidized-plans https:\/\/gcc02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.cdss.ca.gov%2FPortals%2F9%2FRegs%2F6EAS.pdf%3Fver%3D2018-01-02-144659-983&data=02%7C01%7CDamien.Ladd%40DSS.ca.gov%7Cb8ecb208d36e40f9797708d7a5da76a9%7C0235ba6b2cf04b75bc5dd6187ce33de3%7C1%7C0%7C637160230014002010&sdata=7MOuCToAOjp65EKmBBrx2QY6jIlqFWoKPM5zIlHwU9A%3D&reserved=0 https:\/\/gcc02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.cdss.ca.gov%2Ford%2Fentres%2Fgetinfo%2Fpdf%2F10EAS.pdf&data=02%7C01%7CDamien.Ladd%40DSS.ca.gov%7Cb8ecb208d36e40f9797708d7a5da76a9%7C0235ba6b2cf04b75bc5dd6187ce33de3%7C1%7C0%7C637160230014011960&sdata=r4AjE%2FYu%2B5x0K0%2B2%2BCrZ8T6TfyG3BANHTZDDvFyK8hg%3D&reserved=0 https:\/\/gcc02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.cdss.ca.gov%2Flettersnotices%2Fentres%2Fgetinfo%2Facl98%2F98-85.PDF&data=02%7C01%7CDamien.Ladd%40DSS.ca.gov%7Cb8ecb208d36e40f9797708d7a5da76a9%7C0235ba6b2cf04b75bc5dd6187ce33de3%7C1%7C0%7C637160230014011960&sdata=4eGC9xBMmKToeQqRdEH4QqI%2Bkhlsx7nCoRHZ9rWnhf0%3D&reserved=0 https:\/\/gcc02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.cdss.ca.gov%2Flettersnotices%2Fentres%2Fgetinfo%2Facl98%2F98-85.PDF&data=02%7C01%7CDamien.Ladd%40DSS.ca.gov%7Cb8ecb208d36e40f9797708d7a5da76a9%7C0235ba6b2cf04b75bc5dd6187ce33de3%7C1%7C0%7C637160230014011960&sdata=4eGC9xBMmKToeQqRdEH4QqI%2Bkhlsx7nCoRHZ9rWnhf0%3D&reserved=0 https:\/\/www.ecfr.gov\/cgi-bin\/retrieveECFR?gp=1&SID=0339b0cb2815a66e306cde9b8de0f8d2&ty=HTML&h=L&mc=true&r=SECTION&n=se34.3.675_118 mailto:[email protected] SUBJECT: cALIFORNIA WORK OPPORTUNITY AND RESPONSIBILITY TO KIDS (CALWORKS) GUIDANCE FOR EMPLOYMENT SERVICES (WELFARE-TO-WORK, or WTW) as pertains to the 2019 coronavirus disease (covid-19) ”
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pdf ACWDL 3-30-20 CalWORKs Regarding Welfare-to-Work Sanctions

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ACWDL 3-30-20 CalWORKs (1).pdf

” March 30, 2020 CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER This letter provides guidance to County Welfare Departments regarding the provision of CalWORKs Employment Services in relation to the statewide outbreak of coronavirus disease (COVID-19 or novel coronavirus) March 30, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS SUBJECT: CALIFORNIA WORK OPPORTUNITY AND RESPONSIBILITY TO KIDS (CALWORKS) GUIDANCE FOR EMPLOYMENT SERVICES (WELFARE-TO-WORK, OR WTW) AS PERTAINS TO THE 2019 CORONAVIRUS DISEASE (COVID-19) REFERENCE: ALL COUNTY WELFARE DIRECTORS LETTER (MARCH 13, 2020) The purpose of this letter is to provide guidance regarding the provision of Employment Services in order to prevent the spread of COVID-19, alleviate the stress and economic strain experienced by families during this time of emergency, and provide flexibility to counties in light of the impacts of this emergency situation on their workforce and communities. As COVID-19 mitigation strategies are increasing the economic vulnerability of low- income families, County Welfare Departments (CWDs) are encouraged to creatively and with maximum flexibility continue to provide WTW services and supports that protect families from additional hardship or reduced benefits resulting from COVID-19. Specifically, this letter instructs counties to: Utilize county discretion regarding optional documentation and verification practices in order to continue providing WTW services and supports. Provide WTW Good Cause and\/or WTW Exemptions as needed, allowing for blanket good cause, thus suspending the county’s WTW program and all client work\/participation requirements. Cure Sanctions (in-process or existing) by means of good cause. Continue to provide Expanded Subsidized Employment and CalWORKs Work Study subsidies, even when students are prevented from fulfilling their work study obligations due to reduced hours or worksite closure. https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf All County Welfare Directors Letter Page Two WTW Good Cause The recent All County Welfare Directors Letter dated March 13, 2020 advised that existing statutory and regulatory provisions allow counties to implement county-wide policy and procedures to issue temporary, blanket good cause for not following CalWORKs WTW requirements (Manual of Policies and Procedures (MPP) Section 42- 713), in addition to issuing good cause or exemptions from WTW participation (MPP Section 42-712) on a case-by-case basis. This is intended to reduce face-to-face interactions and help navigate the impacts on clients and counties surrounding COVID- 19. This includes issuing good cause or exemptions for non-participation in all initial engagement activities (e.g. Online CalWORKs Appraisal Tool, Job Search\/Job Club, Family Stabilization), all assessments and evaluations, completion\/maintenance of a WTW plan, and participation in WTW activities. Clients in good cause or exemption status are not subject to a WTW sanction for non-participation and continue to receive the full family grant based on the size of the Assistance Unit, including the adult(s) portion. The extensive provision of good cause and exemptions could run the risk of negatively impacting counties’ work participation rates (WPR). However, the Department considers the response to COVID-19 to be good cause for counties not to meet their WPR and will not pass-on any potential federal WPR penalty (MPP Section 99-140) that could be imposed for waiving WTW requirements during this crisis. Additionally, the federal Administration for Children and Families released guidance March 24, 2020 (TANF-ACF-PI-2020-01) indicating that while they have no authority to waive the work participation rate itself, they do have authority to grant relief from the resulting penalty in the face of natural disasters and other calamities and will exercise this authority to the maximum extent possible. For more information, ACF references 45 CFR 262.5 and 286.225 for the regulations on reasonable cause applicable to states and tribes, respectively. Sanction Curing and Noncompliance CalWORKs WTW clients cannot not be required to participate in activities that are not: 1) available, 2) appropriate, or 3) required, including due to good cause. Currently, state law requires the establishment of an individual cure plan to resolve a WTW sanction. For sanctioned clients who would now have good cause not to participate in activities as described above, or whose cure plan contains activities that are no longer available or appropriate, CWDs should implement cure plans documenting that the activity the client failed to perform is not available or appropriate due to the COVID-19 emergency. The cure plan may specify an alternative, appropriate activity (or activities) for the client to perform, which should be compliant with directives and public health guidance related preventing the spread of COVID-19. This may include, but is not https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf https:\/\/www.cdss.ca.gov\/ord\/entres\/getinfo\/pdf\/25EAS.pdf https:\/\/www.acf.hhs.gov\/ofa\/resource\/tanf-acf-pi-2020-01 All County Welfare Directors Letter Page Three limited to, reviewing orientation materials or conducting job search online in lieu of attending orientation. However, in instances where assigning another appropriate activity is not practical or feasible due to restrictions surrounding COVID-19, CWDs may implement cure plans reflecting the lack of appropriate activities, stating that the client temporarily has good cause not to participate. For clients who are in the noncompliance process but are not yet sanctioned, CWDs should make all attempts to avoid imposing the sanction by offering other available and appropriate (online or alternate) activities, or applying good cause as appropriate either on a case-by-case basis or in accordance with a blanket good cause policy. Guidance documents with information about prevention and mitigation efforts across a number of settings, employment sectors and activities can be found on the California Department of Public Health website. In accordance with the ACWDL dated March 13, 2020, CWDs should use the most effective practices available to streamline and expedite the execution of cure plans, including the use of phone interviews, mail-in plans, digital signatures and all electronic means available. See ACL 16-119 and ACIN I-56-18 for guidance on telephonic and electronic interviews. CWDs are also encouraged to use flexibilities in existing policies to further expedite the curing process and maximize the number of sanctions cured, where possible. While current guidance does not allow blanket curing of all sanctioned participants due to the COVID-19 emergency, CWDs are encouraged to issue pre-populated sanction cure plans for clients to sign, without solicitation from the client. Although each sanctioned individual must sign a cure plan to resolve their sanction, CWDs should consider telephonic, electronic or mail-in signatures to reduce in-person interactions and issue benefits as quickly as possible. See ACL 17-57 for guidance on electronic signatures and expanded customer service over the phone and online. For CWDs that do not have the capability to accept electronic signatures or record telephonic signatures, the CWD shall enter a case journal entry stating the individual attested to the information provided. Expanded Subsidized Employment (ESE) and Work Study Counties have the flexibility to continue subsidizing wages in the ESE program, even in cases where worksites are closed because of COVID-19. Counties choosing to do so must update their ESE plan to reflect this new policy pursuant to WIC Section 11322.64(d), and notify the Department that the plan was amended to address COVID- 19 concerns. Counties may begin implementing this flexibility prior to notifying the Department of any such plan changes and are not required to submit updated ESE https:\/\/www.cdph.ca.gov\/Programs\/CID\/DCDC\/Pages\/Guidance.aspx https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_Covid19_3-12-20.pdf https:\/\/www.cdss.ca.gov\/lettersnotices\/entres\/getinfo\/acl\/2016\/16-119.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/ACIN\/2018\/I-56-18.pdf?ver=2018-09-13-114250-947 https:\/\/www.cdss.ca.gov\/Portals\/9\/ACL\/2017\/17-57.pdf?ver=2019-06-26-135917-330 https:\/\/leginfo.legislature.ca.gov\/faces\/codes_displaySection.xhtml?lawCode=WIC&sectionNum=11322.64 https:\/\/leginfo.legislature.ca.gov\/faces\/codes_displaySection.xhtml?lawCode=WIC&sectionNum=11322.64 All County Welfare Directors Letter Page Four plans to the Department at this time. ESE Plans are on the CDSS website at: ESE County Plans. Work Study is a CalWORKs WTW activity, and a type of subsidized employment as described in MPP Section 42-701.2(w)(5). As a reminder, unlike other types of subsidized employment, income from Work Study does not impact eligibility or grant determination as stated in MPP Section 44-111.24; this policy is also discussed in All County Letter 98-85. Pursuant to 34 Code of Federal Regulations Section 675.18(i), educational institutions have the authority to make Federal Work Study payments to disaster-affected students when students are prevented from fulfilling their work study obligation for all or part of the award period because of a major disaster, and they could not be reassigned to another job. Similar to ESE subsidies, and in alignment with federal guidance, CalWORKs Work Study subsidies may continue in cases where work hours are reduced, worksites are closed, or where students are otherwise unable to fulfill their work study obligation because of COVID-19. For example, the subsidy may continue when students are unable to work due to lack of supportive services, such as when the student’s child care provider is closed due to COVID-19. The subsidized payment can be made directly to the CalWORKs recipient, or through the employer or third-party payor if they are able to issue the subsidized wages to the recipient. This guidance applies to all wages lost due to disruptions caused by COVID-19, including those lost prior to the issuance of this ACWDL. Term of Flexibilities and Program Modifications The flexibilities and program modifications in this ACWDL shall expire automatically and without further notice from the Department on June 30, 2020, or earlier upon written notice from the Department. Once all flexibilities and guidance in this ACWDL have expired, all requirements modified herein shall be reinstated, unless this further extended by the Department. If you have any questions or need additional guidance regarding the information in this letter, contact the CalWORKs Engagement Bureau at (916) 654-2137 or at [email protected]. Sincerely, Original Document Signed By JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division https:\/\/www.cdss.ca.gov\/inforesources\/calworks\/countyplans\/county-expanded-subsidized-plans https:\/\/www.cdss.ca.gov\/inforesources\/calworks\/countyplans\/county-expanded-subsidized-plans https:\/\/gcc02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.cdss.ca.gov%2FPortals%2F9%2FRegs%2F6EAS.pdf%3Fver%3D2018-01-02-144659-983&data=02%7C01%7CDamien.Ladd%40DSS.ca.gov%7Cb8ecb208d36e40f9797708d7a5da76a9%7C0235ba6b2cf04b75bc5dd6187ce33de3%7C1%7C0%7C637160230014002010&sdata=7MOuCToAOjp65EKmBBrx2QY6jIlqFWoKPM5zIlHwU9A%3D&reserved=0 https:\/\/gcc02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.cdss.ca.gov%2Ford%2Fentres%2Fgetinfo%2Fpdf%2F10EAS.pdf&data=02%7C01%7CDamien.Ladd%40DSS.ca.gov%7Cb8ecb208d36e40f9797708d7a5da76a9%7C0235ba6b2cf04b75bc5dd6187ce33de3%7C1%7C0%7C637160230014011960&sdata=r4AjE%2FYu%2B5x0K0%2B2%2BCrZ8T6TfyG3BANHTZDDvFyK8hg%3D&reserved=0 https:\/\/gcc02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.cdss.ca.gov%2Flettersnotices%2Fentres%2Fgetinfo%2Facl98%2F98-85.PDF&data=02%7C01%7CDamien.Ladd%40DSS.ca.gov%7Cb8ecb208d36e40f9797708d7a5da76a9%7C0235ba6b2cf04b75bc5dd6187ce33de3%7C1%7C0%7C637160230014011960&sdata=4eGC9xBMmKToeQqRdEH4QqI%2Bkhlsx7nCoRHZ9rWnhf0%3D&reserved=0 https:\/\/gcc02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.cdss.ca.gov%2Flettersnotices%2Fentres%2Fgetinfo%2Facl98%2F98-85.PDF&data=02%7C01%7CDamien.Ladd%40DSS.ca.gov%7Cb8ecb208d36e40f9797708d7a5da76a9%7C0235ba6b2cf04b75bc5dd6187ce33de3%7C1%7C0%7C637160230014011960&sdata=4eGC9xBMmKToeQqRdEH4QqI%2Bkhlsx7nCoRHZ9rWnhf0%3D&reserved=0 https:\/\/www.ecfr.gov\/cgi-bin\/retrieveECFR?gp=1&SID=0339b0cb2815a66e306cde9b8de0f8d2&ty=HTML&h=L&mc=true&r=SECTION&n=se34.3.675_118 mailto:[email protected] SUBJECT: cALIFORNIA WORK OPPORTUNITY AND RESPONSIBILITY TO KIDS (CALWORKS) GUIDANCE FOR EMPLOYMENT SERVICES (WELFARE-TO-WORK, or WTW) as pertains to the 2019 coronavirus disease (covid-19) ”
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pdf ACWDL 3-31-2020 CalWORKs Homeless Assistance

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ACWDL 3-31-20 CalWORKs Homeless Assistance.pdf

” March 31, 2020 CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER This letter provides updated interim guidance regarding existing policies and flexibilities available in the CalWORKs Homeless Assistance program due to the federal declaration of a major disaster in California based on the statewide outbreak of COVID- 19 (or novel coronavirus). Please note, the information in this letter supersedes the Homeless Assistance guidance included in the ACWDL released on March 19, 2020. https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_HousingHomelessGuideCOVID-19_3-19-20.pdf?ver=2020-03-25-072734-500 March 31, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS FROM: JENNIFER HERNANDEZ, DEPUTY DIRECTOR FAMILY ENGAGEMENT AND EMPOWERMENT DIVISION SUBJECT: INTERIM HOUSING AND HOMELESSNESS PROGRAM GUIDANCE AND RECOMMENDATIONS ON NOVEL CORONAVIRUS (COVID-19) REFERENCE: ALL COUNTY WELFARE DIRECTORS LETTER DATED MARCH 19, 2020; WELFARE AND INSTITUTIONS CODE (WIC) SECTION 11450 The purpose of this All County Welfare Directors Letter (ACWDL) is to provide updated interim guidance regarding existing policies and flexibilities available in the CalWORKs Homeless Assistance program due to the federal declaration of a major disaster in California based on the statewide outbreak of COVID-19 (or novel coronavirus). Please note, the information in this letter supersedes the Homeless Assistance guidance included in the ACWDL released on March 19, 2020. All other interim guidance in the March 19, 2020 ACWDL to counties operating Housing and Homelessness Programs overseen by CDSS is still valid. The flexibilities and program modifications in this ACWDL shall expire automatically and without further notice from the California Department of Social Services (CDSS) on June 30, 2020, or earlier upon written notice from the CDSS. Once all flexibilities and guidance in this letter have expired, all requirements modified herein shall be reinstated, unless the flexibilities and guidance in this letter have been further extended by the CDSS. CalWORKs Homeless Assistance (HA) Program Up to 16 days of motel vouchers are available through CalWORKs HA for eligible CalWORKs recipients or apparently eligible CalWORKs applicants. In accordance with WIC sections 11450(f)(3)(A) and based on the federal declaration of a major disaster in https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_HousingHomelessGuideCOVID-19_3-19-20.pdf?ver=2020-03-25-072734-500 https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_HousingHomelessGuideCOVID-19_3-19-20.pdf?ver=2020-03-25-072734-500 http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=2.&article=6. http:\/\/leginfo.legislature.ca.gov\/faces\/codes_displayText.xhtml?lawCode=WIC&division=9.&title=&part=3.&chapter=2.&article=6. https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_HousingHomelessGuideCOVID-19_3-19-20.pdf?ver=2020-03-25-072734-500 https:\/\/cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_HousingHomelessGuideCOVID-19_3-19-20.pdf?ver=2020-03-25-072734-500 https:\/\/www.fema.gov\/news-release\/2020\/03\/22\/president-donald-j-trump-approves-major-disaster-declaration-california All County Welfare Directors Letter Page Two California due to COVID-19, counties may waive the three-day limit to verify a families’ homelessness and may also issue HA benefits in increments of more than one week, up to all 16 days at once. Additionally, these families should be granted good cause for not completing the daily permanent housing search. Receiving HA due to a state or federally declared disaster does not count against a client’s once-every-12-month limit on regular HA or HA based on an exception. In addition to receiving HA due to a declared disaster, clients affected by COVID-19 may also be eligible for HA based on an exception to the once-every-12 months rule, due to uninhabitability of the home or a medical illness. For example, if one parent in an AU is concerned that they have been infected and requests HA to isolate themselves from the rest of their family, HA should be granted based on an exception due to a medical illness. Due to the current public health concerns related to COVID-19 and social distancing guidance issued by the California Department of Public Health, counties are strongly encouraged to help minimize trips that clients must make into the county office. Specifically, this letter encourages counties to use the following practices: HA applications are not required to be made in person or to include a face-to- face interview; therefore, counties have the discretion to complete the CW 42 for the client and have them sign electronically to avoid having them come into the County Welfare Office. In lieu of providing required paper verifications, such as motel receipts or daily permanent housing searches, counties may accept sworn statements from clients affirming that HA benefits were appropriately spent, or counties may grant good cause for not providing paper verifications. In place of a signature on the CW 42, and in place of paper verifications, counties can record a verbal attestation over the phone. For counties who do not have the capability to record a verbal attestation over the phone, they can enter a case journal entry stating the individual attested to the information provided per ACL 16-119. Please see ACIN I-60-13 and ACL 17-57 for additional guidance on using electronic signatures in CalWORKs. Existing guidance requires counties to issue vendor\/voucher payments when a finding of mismanagement has been determined. However, if there is no feasible way to issue a vendor\/voucher payment due to COVID-19 restrictions, counties should consider issuing benefits directly on the client’s EBT card, as clients remain entitled to their remaining days of benefits, despite a finding of mismanagement. If you have any questions or need additional guidance regarding the information in this letter, please contact the Housing and Homelessness Branch at (916) 651-5155 or at [email protected]. https:\/\/www.fema.gov\/news-release\/2020\/03\/22\/president-donald-j-trump-approves-major-disaster-declaration-california https:\/\/www.cdph.ca.gov\/Programs\/CID\/DCDC\/CDPH%20Document%20Library\/Gathering_Guidance_03.11.20.pdf https:\/\/www.cdph.ca.gov\/Programs\/CID\/DCDC\/CDPH%20Document%20Library\/Gathering_Guidance_03.11.20.pdf https:\/\/www.cdss.ca.gov\/lettersnotices\/EntRes\/getinfo\/acl\/2016\/16-119.pdf https:\/\/www.cdss.ca.gov\/lettersnotices\/EntRes\/getinfo\/acin\/2013\/I-60_13.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/ACL\/2017\/17-57.pdf?ver=2019-06-26-135917-330 mailto:[email protected]
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” April 2, 2020 The purpose of this All County Welfare Directors Letter is to provide County Welfare Departments (CWDs) with guidance to temporarily implement the provisions of the following waivers to allow for timely processing of new applications as part of Coronavirus Disease 2019 (COVID-19) response efforts: a waiver of the initial application interview (if certain criteria are met), a waiver of the requirement to conduct a face-to-face interview if requested by the household, and a waiver of the recording requirement for telephonic signatures (if certain criteria are met). All waivers are effective March 27, 2020 through May 31, 2020. CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER April 2, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS FROM: JENNIFER HERNANDEZ, DEPUTY DIRECTOR FAMILY ENGAGEMENT AND EMPOWERMENT DIVISION SUBJECT: CALFRESH TEMPORARY WAIVER OF RULES TO SUPPORT TIMELY PROCESSING OF APPLICATIONS IN RESPONSE TO CORONAVIRUS: INITIAL INTERVIEW AND TELEPHONIC SIGNATURE REFERENCE: FAMILIES FIRST CORONAVIRUS RESPONSE ACT (HR 6201); TITLE 7 OF THE CODE OF FEDERAL REGULATIONS (CFR) SECTIONS 273.1 and 273.2; ALL COUNTY INFORMATION NOTICE (ACIN) I-45-11; ALL COUNTY WELFARE DIRECTORS LETTER (March 27, 2020); MANUAL OF POLICIES AND PROCEDURES (MPP) 63-300.5(e) The purpose of this All County Welfare Directors Letter (ACWDL) is to provide County Welfare Departments (CWDs) with guidance to temporarily implement the provisions of three federal waivers requested by the California Department of Social Services (CDSS) and granted by the US Department of Agriculture, Food and Nutrition Service (FNS) to support timely processing of CalFresh applications in response to Coronavirus Disease 2019 (COVID-2019): a waiver of the initial application interview (if certain criteria are met); a waiver of the requirement to conduct a face-to-face interview if requested; and a waiver of the recording requirement for telephonic signatures (if certain criteria are met.) These waivers will allow additional flexibilities for CWDs to effectively and timely process new applications. All waivers are effective March 27, 2020 through May 31, 2020. https:\/\/www.congress.gov\/bill\/116th-congress\/house-bill\/6201\/text https:\/\/www.ecfr.gov\/cgi-bin\/retrieveECFR?gp&SID=f2758fe877c632da03ebf8c988db5c3a&mc=true&n=sp7.4.273.a&r=SUBPART&ty=HTML&se7.4.273_11 https:\/\/www.ecfr.gov\/cgi-bin\/text-idx?SID=5690272448496750f193e640eed23cea&mc=true&node=se7.4.273_12&rgn=div8 https:\/\/www.cdss.ca.gov\/lettersnotices\/entres\/getinfo\/acin\/2011\/I-45_11.pdf https:\/\/www.cdss.ca.gov\/lettersnotices\/entres\/getinfo\/acin\/2011\/I-45_11.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_COVID-19_3-27-20.pdf https:\/\/www.cdss.ca.gov\/Portals\/9\/Additional-Resources\/Letters-and-Notices\/ACWDL\/2020\/ACWDL_COVID-19_3-27-20.pdf All County Welfare Directors Letter Page Two California has experienced a rapid increase in the spread of COVID-19. As the number of coronavirus cases tops 8,500 in California, extensive public health warnings have been issued statewide to reduce exposure, including orders to implement social distancing when conducting essential business, eliminate group gatherings, and to require home isolation for vulnerable populations, including all people aged 65 years of age or older. On March 19, the Governor of California issued a statewide stay-at- home order that is in effect until further notice. These restrictions may be in place for weeks or months to come. As a result, and for the protection of applicants and county employees, some CWDs have closed public facilities, including lobbies. As well, many non-essential businesses have temporarily closed or reduced staffing, resulting in significant and immediate job loss across the state. The economic impacts of COVID-19 have hit hourly workers and the self-employed especially hard as working from home is not an option for many. Many workers will not continue to get paid as demand slows, businesses close, shifts are canceled, and workers are laid off. Many CalFresh recipients have lost essential earned income and many Californians, who were not previously CalFresh-eligible, are now turning to CalFresh for critical food assistance. It is critical, given current health and safety risks facing our clients and the increased need, that CWDs process new CalFresh applications with limited in-person contact and as quickly as possible to provide CalFresh benefits and access to food to all qualifying Californians impacted by COVID-19. CWDs are reminded that under a separate waiver granted by FNS the periodic report and recertification requirements have been waived for the months of March, April, and May 2020. CWDs should not be completing the recertification process, including the required interview, during the months of March, April, and May. A household whose March, April, or May recertification requirement is waived will be assigned a new six- month certification period and will complete the recertification process at the end of their new six-month certification period. More details regarding the periodic report and recertification waiver were provided via an ACWDL issued on March 27, 2020. CALFRESH INTERVIEWS California is implementing two waivers related to CalFresh interview requirements. Both waivers, as detailed below, are effective March 27, 2020 through May 31, 2020. Waiver authority may be applied to any CalFresh case pending an interview at the time of the release of this letter even if the application was submitted before the release of this letter. https:\/\/mcusercontent.com\/73901133dd7ea1a5581344daf\/files\/5a014f6d-c978-4144-8255-8364b0f670ee\/ACWDL_COVID_19_3_27_20.pdf All County Welfare Directors Letter Page Three Waiver of Initial Certification Interview Federal regulations at 7 CFR 273.2(a)(2) and 273.2(e) require households to complete an interview at initial certification. Under this waiver, CWDs may waive the interview requirement if the CWD has verified the identity of the applicant and has completed all mandatory verifications as detailed in 7 C.F.R. 273.2(f)(1) and Manual of Policies and Procedures (MPP) 63-300.5(e). Per FNS guidance, households who are entitled to Expedited Service (ES) and whose identity has been verified within the three-day ES timeframe will have their initial interview waived prior to benefit issuance. Because verification requirements and policy have not changed under this waiver, the CWD must complete all mandatory verifications as detailed in 7 C.F.R. 273.2(f)(1) and MPP 63-300.5(e) that have been postponed due to the household’s ES entitlement. The requirement to grant benefits within the three-day ES timeframe and postpone any missing mandatory verifications stands. If an ES entitled household, whose interview has been waived, does not provide missing mandatory verifications as requested by the CWD the household will be discontinued as per existing CalFresh policy. For purposes of verifying the identity of the applicant, CWDs must accept any readily available documentary evidence which reasonably establishes the applicant’s identity and, if documentary evidence is not readily available, may verify identity through a collateral contact. CalFresh identity verification policy has not changed under this waiver. See MPP 63-300.5(e)(3) and All County Information Notice (ACIN) I-45-11. For purposes of completing other mandatory verifications, CWDs are reminded to proactively use electronic verification when available, including wage verification if necessary, through sources such as Work Number\u00ae. Verification requirements and verification policy has not changed under this waiver. See MPP 63-300.5(e) and ACIN I-45-11. Given the significant job loss that has occurred as a result of COVID-19, CWDs are also reminded that verification of job loss is not a mandatory verification for CalFresh. Verification of job loss should only be requested if the job loss is questionable. Further, client statement on the application of a recent job loss is sufficient evidence that a household cannot reasonably anticipate income from that job during the certification period. This applies even if the client submits verification of income earned within 30 days of the date of the application if the income was earned before the job loss. Additional guidance regarding verification of income and how to address reports of no income and job loss will be issued via All County Letter as soon as is feasible. All County Welfare Directors Letter Page Four If the CWD deems that any of the information provided on the application is questionable or cannot complete identity verification or other mandatory verifications, an interview will be required. Waiver of Requirement to Conduct a Face-to-Face Interview if Requested For those households whose interviews cannot be waived, CWDs may require the households to complete a telephone interview even if a face-to-face interview is requested by the household. The requirement that states conduct a face-to-face interview if requested by a household, per 7 CFR 273.2(e)(2)(i), has been waived. When a request for a face-to-face interview is denied, the CWD must adequately explain to the client that this request is being denied due to public health warnings that have been issued statewide to reduce exposure, including orders to implement social distancing when conducting essential business. CALFRESH SIGNATURE California is implementing one waiver related to CalFresh signature requirements. This waiver is effective March 27, 2020 through May 31, 2020. This waiver may only be applied at initial application when an application is submitted over the phone or when a paper application is submitted without a signature. Federal regulations at 7 CFR 273.2(c)(7)(iii)(A), (B), and (C), require an audio recording of a telephonic signature. Under this waiver, the CWD may document in the case record that the client verbally attested to the information provided on the application. This flexibility must only be used when a telephonic or other electronic signature method is not available and when a wet signature has not been provided by the client because, for example, the CWD is completing the application over the phone. When employing this flexibility, the CWDs must document the: Applicant’s name; Date and time of application; Summary of the information to which the applicant verbally assents; and Applicant’s response indicating agreement or disagreement (i.e. Yes or No) Such documentation will fulfill the requirements for a signed application for households who apply over the phone or who have submitted a paper application without a signature. Additionally, if the household submitted a paper application without a signature, then the CWD must also note on the paper application that verbal attestation of the signature was given. The CWDs will continue to comply with all other application requirements. All County Welfare Directors Letter Page Five CASE NARRATION When implementing these temporary waivers, adequate case narration is essential. Case narration, including a reference to COVID-19 waiver will allow case reviewers to determine that all CalFresh requirements have been met under waiver authority. QUALITY CONTROL No special Quality Control procedures are required for cases subject to the provisions of these waivers. Cases should be reviewed using standard review procedures contained in the FSN Handbook 310. PHONE SYSTEM REQUIREMENTS The CWDs must ensure that their phone systems have the capacity and staffing to accurately implement the requirements of these waivers. Phone system performance including dropped calls, wait times, call completion times, and staff adequacy must be monitored and adjusted to adequately serve incoming calls. REPORTING REQUIREMENTS As a condition of approval, CDSS must report to FNS within 45 days of waiver expiration the outcomes of the waivers. To fulfill this reporting requirement, the CDSS will develop an electronic survey that must be completed by all counties by June 30, 2020. If waiver approval is extended the CDSS will adjust the survey due date accordingly. The electronic survey will request the following information from CWDs for each waiver implemented: Estimated number of households affected by implementation of each of the waivers; A narrative on the effect of program access and client satisfaction, including an analysis of any client or advocate complaints received related to the implementation of the waiver; A narrative on the effect of providing timely and accurate benefits; and A narrative on the effect of the waiver implementation on any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. All County Welfare Directors Letter Page Six If you have questions or need additional guidance regarding the information in this letter, contact the CalFresh Policy Bureau at (916) 651-8047 or at [email protected]. Sincerely, Original Document Signed By: JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division Attachments mailto:[email protected] Date: March 26, 2020 Food and Nutrition Service 1320 Braddock Place Alexandria, VA 22314 RE: Supplemental Nutrition Assistance Program (SNAP) Adjusting Interview Requirements Due to Novel Coronavirus (COVID-19) Blanket Approval Dear SNAP State agencies, As authorized by section 2302 of the Families First Coronavirus Response Act (P.L. 116-127), FNS will allow State agencies to adjust: SNAP regulations at 7 C.F.R. 273.2(a)(2), 273.2(e), and 273.14(b)(3) by not requiring a household to complete an interview prior to approval, provided the applicant’s identity has been verified and all other mandatory verifications in 7 C.F.R. 273.2(f)(1) have been completed.1 SNAP regulations at 7 C.F.R. 273.2(e)(2)(i) by not offering a face-to-face interview or granting a request for a face-to-face interview to any household at application or recertification. SNAP regulations at 7 C.F.R. 273.2(i)(3)(iii) and 7 C.F.R. 273.2(i)(4)(iii)(A) and (B) by not requiring households that are eligible for expedited service to complete an interview prior to approval, provided that an applicant’s identity has been identified and an attempt has been made to contact the household for an interview. Under the authority of Section 2302(a)(2), FNS has determined these adjustments to be consistent with what is practicable under actual conditions in areas affected by the COVID-19 Public Health Emergency. These flexibilities are available for all applications and recertifications requiring an interview through May 2020 and contingent upon a State agency’s compliance with the conditions and evaluation requirements detailed in the attached enclosures, which are due 45 days after expiration (July 15, 2020). If the State agency elects to implement any or all of these adjustments, it must make a request to its respective FNS Regional Office and identify which ones the State agency intends to use. Any State responses will be relayed to the FNS Certification Policy Branch. 1 If State agencies have questions regarding other regulatory references to the interview requirement, please contact FNS. USDA is an Equal Opportunity Provider, Employer and Lender All State Agency Directors Page 2 FNS is ready to provide technical assistance to State agencies as they seek to maintain operations and serve clients during the current Public Health Emergency. If you have any questions or need additional information, please contact your respective Regional Office representative. Sincerely, Digitally signed by SASHA GERSTEN-PAAL Date: 2020.03.26 18:36:43 -04’00’ Sasha Gersten-Paal Director Program Development Division Supplemental Nutrition Assistance Program Enclosures SASHA GERSTEN-PAAL Enclosure 1 Page 1 ADJUSTMENT OF INITIAL CERTIFICATION AND RECERTIFICATION INTERVIEW RESPONSE 1. Regulatory citation: 7 C.F.R. 273.2(a)(2), 273.2(e), and 273.14(b)(3)2 2. Regulatory requirements: Supplemental Nutrition Assistance Program (SNAP) regulations at 7 C.F.R. 273.2(a)(2) requires that the application process include an interview. Regulations at 7 C.F.R. 273.2(e) requires that the State agency interview households for eligibility before certifying. Regulations at 7 C.F.R. 273.14(b)(3) requires that State agencies interview households as part of the recertification process 3. Description of alternative procedures: The State will not be required to interview a household at initial application or recertification, provided that the applicant’s identity has been verified and all other mandatory verifications in 7 C.F.R. 273.2(f)(1) have been completed. The State will be required to contact the household if any information on the application is questionable and cannot be verified. The State will make every attempt to verify household circumstances through data matching and mailing or uploading verifications to the State system. 4. Action and reason for approval or denial: The Food and Nutrition Service (FNS) recognizes the need for adjustments due to the COVID-19 Public Health Emergency. As authorized by section 2302 of the Families First Coronavirus Response Act (P.L. 116- 127), FNS’ approval of this adjustment is based on the determination that the adjustment is consistent with what is practicable under actual conditions in areas affected by the COVID-19 Public Health Emergency. FNS is approving the adjustment for all applications and recertifications requiring an interview through May 31, 2020. 5. Conditions of approval: FNS is approving this adjustment subject to the following conditions: The adjustment is limited to those households for which mandatory verifications have been completed and the applicant’s identity has been verified; The State agency will ensure that sufficient controls in their policy and automation are in place to implement the terms of this adjustment correctly; The State agency will contact the household if information in the application that is required to be verified under 273.2(f)(1) is questionable and cannot be verified through a data match; The State agency has the capacity to provide to FNS the data required for evaluation of the caseload for which the State agency has adjusted the interview requirements. 2 If State agencies have questions regarding other regulatory references to the interview requirement, please contact FNS. Enclosure 1 Page 2 6. Evaluation Data Requirements: The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment: Estimated number of households affected by this adjustment; A narrative on the effect of the adjustment on program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; A narrative on the effect of the adjustment on the provision of timely and accurate benefits; and A narrative on the effect of the adjustment on any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. 7. Expiration date: May 31, 2020 8. Quality control procedures: No special Quality Control (QC) procedures are required for cases subject to the provisions of this adjustment. Cases should be reviewed using standard review procedures contained in the FNS Handbook 310. Enclosure 2 Page 1 ADJUSTMENT OF FACE TO FACE INTERVIEW REQUIREMENTS 1. Regulatory citation: 7 C.F.R. 273.2(e)(2)(i) 2. Regulatory requirements: Supplemental Nutrition Assistance Program (SNAP) regulations at 7 C.F.R. 273.2(e)(2)(i) require that the State agency offer a face-to-face interview or grant a request for a face-to-face interview to any household at application or recertification, in lieu of a telephonic interview. 3. Description of alternative procedures: The State agency may require households to complete a telephonic interview during application and recertification. The State agency will use its existing interview procedures to allow clients to complete an interview by telephone. If requested, the State agency will schedule an interview to be conducted by telephone. 4. Action and reason for approval or denial: The Food and Nutrition Service (FNS) recognizes the need for adjustments due to the COVID-19 pandemic. As authorized by section 2302 of the Families First Coronavirus Response Act (P.L. 116-127), FNS’ approval of this adjustment is based on the determination that the adjustment is consistent with what is practicable under actual conditions in areas affected by the COVID-19 Public Health Emergency. FNS is approving the adjustment for all applications and recertifications requiring an interview through May 31, 2020. 5. Conditions of approval: FNS is approving this adjustment contingent upon the following conditions. The State agency must: Inform clients that the State agency will schedule the interview; Screen all applications for expedited service and instruct households found eligible for expedited service to complete the interview within 7 days from the date of application. The State will also be required to cold call households eligible for expedited service to attempt an interview. Nothing in this adjustment approval will absolve the State from meeting the expedited service processing standards in 7 C.F.R. 273.2(i) that require benefits to be made available to eligible households by the seventh calendar day after their application; Provide households with clear, written instructions for completing the interview and the date by which the household should complete the interview requirement (calendar day); Provide households eligible for expedited service that do not complete their interview by the 7th day after application, a Notice of Missed Interview (NOMI); Provide households not eligible for expedited service that do not complete their interview by the 10th day after application, a NOMI; Repeat instructions for completing the interview in the NOMI and inform applicants of the date on which their application will be denied or benefits terminated if the interview is not completed; Enclosure 2 Page 2 Ensure that recipient households that are sent a NOMI during recertification and are subsequently denied have until the end of their certification period to complete the interview without having to submit a new application form; Ensure that sufficient administrative and automation controls are in place so the terms of this adjustment are implemented efficiently. Phone system performance including dropped calls, wait times, call completion times, and staff adequacy must be monitored and adjusted to adequately serve incoming calls; and Ensure that the adjustment does not negatively impact program access or customer service. 6. Evaluation Data Requirements: The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment: Estimated number of households affected by this adjustment; A narrative on the effect of the adjustment on program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; A narrative on the effect of the adjustment on the provision of timely and accurate benefits; and A narrative on the effect of the adjustment on any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. 7. Expiration date: May 31, 2020. 8. Quality control procedures: No special Quality Control (QC) procedures are required for cases subject to the provisions of this adjustment. Cases should be reviewed using standard review procedures contained in the FNS Handbook 310. Enclosure 3 Page 1 ADJUSTMENT OF EXPEDITED SERVICE INTERVIEW REQUIREMENTS 1. Regulatory citation: 7 C.F.R. 273.2(i)(3)(iii) and 273.2(i)(4)(iii)(A) and(B) 2. Regulatory requirements: Supplemental Nutrition Assistance Program (SNAP) regulations at 7 C.F.R. 273.2(i)(3)(iii) require the State agency to conduct the interview (unless the household cannot be reached) and complete the application process within the expedited service standards. SNAP regulations at 7 C.F.R. 273.2(i)(4)(iii)(A) require that for households applying on or before the 15th of the month, the State agency may assign a one-monthcertification period or assign a normal certification period. Satisfaction of the verification requirements may be postponed until the second month of participation. SNAP regulations at 7 C.F.R. 273.2(i)(4)(iii)(B) require that for households applying after the 15th of the month, the State agency may assign a 2-month certification period or a normal certification period of no more than 12 months. Verification may be postponed until the third month of participation, if necessary, to meet the expedited timeframe. When a certification period of longer than 2 months is assigned and verification is postponed, households must be sent a notice of eligibility advising that no benefits for the third month will be issued until the postponed verification requirements are satisfied. The notice must also advise the household that if the verification process results in changes in the household’s eligibility or level of benefits, the State agency will act on those changes without advance notice of adverse action. 3. Description of alternative procedures: The State will postpone the interview for certain households eligible for expedited service, provided that an applicant’s identity has been verified and the State agency has attempted to contact the household for an interview. This will allow the State agency to provide benefits within 7 days for those expedited service eligible households. In these cases, the interview would be treated similar to other verification and could be postponed during the initial one- or two-month period. Therefore, households that apply on or before the 15th of the monthwould complete the interview, provide necessary verification, and have their applications processed by the end of the month of application in order to continue receiving ongoing benefits. Households that apply after the 15th of the month would complete theinterview, provide necessary verification, and have their applications processed prior to the end of the month following application in order to continue receiving ongoing benefits. 4. Action and reason for approval or denial: The Food and Nutrition Service (FNS) recognizes the need for adjustments due to the COVID-19 pandemic. As authorized by section 2302 of the Families First Coronavirus Response Act (P.L. 116-127), FNS’ approval of this adjustment is based on the determination that the adjustment is consistent with what is practicable under actual conditions in areas affected by the COVID-19 Public Health Emergency. FNS is approving the adjustment for all applications and recertifications requiring an interview through May 31, 2020. 5. Conditions of approval: FNS is approving this adjustment subject to the following conditions: Enclosure 3 Page 2 The adjustment is limited to those households who meet the criteria for expedited service in 7 C.F.R. 273.2(i)(1); The State agency will ensure that sufficient controls in their policy and automation are in place to implement the terms of this adjustment correctly; The State agency will make efforts to complete the required interview within the 7 day time-period and will attempt to contact applicants in order to interview them prior to postponing the interview; The adjustment only applies to those applicants whose identity can be verified; The adjustment only applies to the above households at initial application; The State agency will assign expedited service households subject to this adjustment the normal certification periods pursuant to the following procedural requirements: o For households that apply on or before the 15th of the month, the State agency may postpone the interview and any required verification through the end of the month. If the household fails to participate in an interview or to provide needed verification by the end of the month, then the case will be closed. In addition, under these adjustment procedures, households that apply on or before the 15th of the month must havethe opportunity to be interviewed by the last day of the month and be allowed 10 days to provide any required verification documents that may arise from the interview. Thus, interviews should be scheduled such that households would be able to provide any required documentation in time to avoid a delay in the issuance of their second month’s benefits; o For households that apply after the 15th of the month, the Stateagency may postpone the interview and any required verification no later than the month subsequent to the month of application after which the case is closed if the household fails to participate in an interview or fails to provide needed verification; and o The notice of eligibility must clearly advise households subject to this adjustment of the postponed interview requirement and provide a specific interview appointment. In addition, the notice must clearly advise households of the closure of their case should they not participate in the postponed interview. If the household does not satisfy the postponed verification requirements and does not participate in the postponed interview, the State agency is not required to contact the household again and the case would be closed. The State agency would process any subsequent application(s) from the household under normal processing standards in accordance with 7 C.F.R. 273.2(i)(4)(iv); Households whose identities cannot be determined by the State agency do not qualify for the adjustment and must be processed under normal SNAP application processing procedures; Enclosure 3 Page 3 and The State agency has the capacity to provide to FNS the data required for evaluation of the expedited service caseload for which the interview adjustment has been made. 6. Evaluation Data Requirements The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment: Estimated number of households affected by this adjustment; A narrative on the effect of program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; A narrative on the effect of providing timely and accurate benefits; and A narrative on the effect of any other aspects of the eligibility process, including the ability to manage staff caseload growth and the impact on administrative efficiency 7. Expiration date: May 31, 2020. 8. Quality control procedures: No special Quality Control (QC) procedures are required for cases subject to the provisions of this adjustment. Cases should be reviewed using standard review procedures contained in the FNS Handbook 310. Food and Nutrition Service 1320 Braddock Place Alexandria, VA 22314 March 27, 2020 Alexis Fern\u00e1ndez Chief, CalFresh & Nutrition Branch California Department of Social Services 744 P Street, MS 8-17-11 Sacramento, California 95814 RE: Supplemental Nutrition Assistance Program (SNAP) California Adjustment Request for Recording of Telephonic Signature Due to Novel Coronavirus (COVID-19) Approval Dear Ms. Fern\u00e1ndez: This letter transmits the approval of the California Department of Social Services (DSS) request to adjust SNAP regulations at 7 CFR 273.2(c)(7)(viii)(A), 7 CFR 273.2(c)(7)(viii)(B), and 7 CFR 273.2(e)(7)(viii)(C), which require an audio recording of a telephonic signature. Separate notification will be made for the other items that were contained within DSS’ waiver request. Under this adjustment (COV-050) the State can document in the case file that a client verbally attested to the information provided on the application. The State must document the client’s name, date and time of application, a summary of the information to which the client verbally assents, and the client’s responses indicating agreement or disagreement. Such documentation will fulfill the requirements for a signed application for households who submit an application over the phone or who have submitted an application without a signature. The Food and Nutrition Service (FNS) is approving this adjustment under authorization of the Families First Coronavirus Response Act (P.L. 116-127) for a period of 3 months, effective March 1, 2020 through May 31, 2020. FNS has determined this adjustment to be consistent with what is practicable under actual conditions in areas affected by the COVID-19 Public Health Emergency. The approval is contingent upon the State agency’s compliance with the conditions and data reporting components in item 11 of Enclosure 1 and are due 45 days after expiration (July 15, 2020). The detailed waiver response is enclosed. Please note that this approval may differ from the State’s request. If you have questions or need additional information regarding this adjustment, please contact your respective Regional office representative. USDA is an Equal Opportunity Provider, Employer and Lender COV-050 Page 2 Sincerely, SASHA GERSTEN-PAAL Sasha Gersten-Paal Director Digitally signed by SASHA GERSTEN-PAAL Date: 2020.03.27 15:56:24 -04’00’ Program Development Division Supplemental Nutrition Assistance Program Enclosure Enclosure 1 RECORDING OF TELEPHONIC SIGNATURES ADJUSTMENT RESPONSE 1. Waiver serial number: COV-050 2. Type of request: Initial 3. Regulatory citation: 7 CFR 273.2(c)(7)(viii)(A), 7 CFR 273.2(c)(7)(viii)(B), 7 CFR 273.2(e)(7)(viii)(C) 4. State: California 5. Region: Western 6. Regulatory requirements: Supplemental Nutrition Assistance Program (SNAP) regulations at 7 CFR 273.2(c)(7)(viii)(A) require State agencies that choose the option to accept telephonic signatures to specify in their State plans of operation that they have taken the option. Regulations at 7 CFR 273.2(c)(7)(viii)(B) require that to constitute a valid telephonic signature, the State agency’s telephonic signature system must make an audio recording of the household’s verbal assent and a summary of the information to which the household assents. An example of a telephonic signature is a recording of Yes or No , I agree or I do not agree , or otherwise clearly indicating agreement or disagreement during an interview over the telephone. Regulations at 7 CFR 273.2(c)(7)(viii)(C) require that a telephonic signature system must provide for linkage from the audio file of the recorded verbal assent to the application so that the State agency has ready access to the household’s entire case file. 7. Description of alternative procedures: The State will not be required to create an audio recording of the client attestation or link that recording to the client case file. The State will summarize the information to which the household assents and allow a verbal signature from the client that is documented by the State. The documentation will include a case note in the State’s eligibility system to demonstrate that the client has signed the application. The information the State documents in the case file must include the client’s name, date and time of application, a summary of the information to which the client verbally assents, and the client’s responses indicating agreement or disagreement. If a client submits an application without a signature and the State is able to connect with the client over the phone, the State will also note on the application that verbal attestation of USDA is an Equal Opportunity Provider, Employer and Lender COV-050 Page 2 the signature was given. The State is not required to amend its State Plan of Operation to indicate it is taking the telephonic signature option. 8. Action and reason for approval or denial: The Food and Nutrition Service (FNS) recognizes the need for adjustments due to the COVID-19 Public Health Emergency. As authorized by the Families First Coronavirus Response Act (P.L. 116-127), FNS’ approval of this adjustment is based on the determination that the adjustment is consistent with what is practicable under actual conditions in areas affected by the COVID-19 Public Health Emergency. FNS is approving the State’s request for a period of 3 months, effective March 1, 2020, through May 31, 2020. 9. Conditions and reasons: FNS is approving this adjustment subject to the following conditions: The adjustment is limited to those households who submit an application over the phone or who have submitted a paper application without a signature; Households will still be permitted to submit an application over the telephone with only name, address and signature to establish a filing date; The State will continue to accept paper applications with signatures and online applications with electronic signatures (if available in the State); The State will ensure that sufficient controls in their policy and automation are in place to implement the terms of this waiver correctly, including a sufficient number of lines to accept calls and any necessary staffing changes to accept applications through the telephone; The State will continue to comply with all other applicable interview and signature requirements; The State will not accept an application without a signature, in accordance with 7 CFR 273.2(c)(7)(i); The State will consult with their legal counsel to determine if this alternate approach constitutes a valid legal signature in their State; and The State agency has the capacity to provide to FNS the data required for evaluation of the caseload. 10. Evaluation Data Requirements The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment. Estimated number of households affected by this adjustment; A narrative on the effect of program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; A narrative on the effect of providing timely and accurate benefits; and COV-050 Page 3 A narrative on the effect of any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. 11. Expiration date: May 31, 2020 12. Quality control procedures: No special Quality Control (QC) procedures are required for cases subject to the provisions of this waiver. Cases should be reviewed using standard review procedures contained in the FNS Handbook 310. 13. Anticipated implementation date (notify FNS if actual date differs): Upon receipt of approval. Untitled EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER SUBJECT: CALFRESH TEMPORARY WAIVER OF RULES TO SUPPORT TIMELY PROCESSING OF APPLICATIONS IN RESPONSE TO CORONAVIRUS: INITIAL INTERVIEW AND TELEPHONIC SIGNATURE CALFRESH INTERVIEWS CALFRESH SIGNATURE CASE NARRATION QUALITY CONTROL PHONE SYSTEM REQUIREMENTS REPORTING REQUIREMENTS RE: Supplemental Nutrition Assistance Program (SNAP) Adjusting Interview Requirements Due to Novel Coronavirus (COVID-19) Blanket Approval ADJUSTMENT OF INITIAL CERTIFICATION AND RECERTIFICATION INTERVIEW RESPONSE ADJUSTMENT OF FACE TO FACE INTERVIEW REQUIREMENTS ADJUSTMENT OF EXPEDITED SERVICE INTERVIEW REQUIREMENTS RE: Supplemental Nutrition Assistance Program (SNAP) California Adjustment Request for Recording of Telephonic Signature Due to Novel Coronavirus (COVID-19) Approval RECORDING OF TELEPHONIC SIGNATURES ADJUSTMENT RESPONSE ”
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  5. ACWDL 4-2-2020 CalFresh/Food Stamp Federal Supplemental Allotment

pdf ACWDL 4-2-2020 CalFresh/Food Stamp Federal Supplemental Allotment

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ACWDL 4-2-20 CF Allotment.pdf

” April 2, 2020 CALIFORNIA DEPARTMENT OF SOCIAL SERVICES EXECUTIVE SUMMARY ALL COUNTY WELFARE DIRECTORS LETTER The purpose of this letter is to provide County Welfare Departments with information regarding implementation of provisions of the Families First Coronavirus Response Act section 2302(a)(1) pertaining to CalFresh emergency allotments. April 2, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS FROM: JENNIFER HERNANDEZ, DEPUTY DIRECTOR FAMILY ENGAGEMENT AND EMPOWERMENT DIVISION SUBJECT: CALFRESH IMPLEMENTATION OF THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT: CALFRESH EMERGENCY ALLOTMENTS REFERENCE: H.R. 6201 FAMILIES FIRSTCORONAVIRUS RESPONSE ACT The purpose of this All County Welfare Directors Letter is to provide County Welfare Departments (CWDs) with information regarding implementation of provisions of the Families First Coronavirus Response Act (the Act) section 2302(a)(1) pertaining to CalFresh emergency allotments. California has experienced a rapid increase in the spread of Coronavirus Disease 2019 (COVID-19). Extensive public health warnings have been issued statewide to reduce exposure, including orders to practice social distancing when conducting essential business and eliminate group gatherings, and requiring home isolation for vulnerable populations, including all people aged 65 or older. As of March 19, 2020, Governor Newsom issued a stay-at-home\” order for all Californians that will remain in effect until further notice. These restrictions may be in place for weeks and months to come. Additionally, many non-essential businesses have temporarily closed or reduced staffing, which has resulted in significant and immediate job loss across the state. To increase food benefits in response to COVID-19 and its effects on the economy, the Act section 2302(a)(2) provides authority for the California Department of Social Services (CDSS) to provide emergency allotments of CalFresh benefits. California has been approved to provide emergency allotments to eligible households for two months, March and April 2020. https:\/\/www.congress.gov\/116\/bills\/hr6201\/BILLS-116hr6201enr.pdf All County Welfare Directors Letter Page Two Emergency allotments will raise each household’s regular monthly CalFresh allotment to the maximum allowable allotment based on household size. Per guidance provided by the Food and Nutrition Service, CalFresh households already receiving the maximum allowable allotment based on household size are not eligible to receive an emergency allotment of CalFresh benefits. All CalFresh households not already at the maximum allowable allotment based on household size are eligible to receive an emergency allotment, this includes but is not limited to, CalFresh households who are also receiving CalWORKs, Transitional CalFresh households, and households whose March or April benefit was prorated. Household size will be determined based on the number of included household members in March or April. ISSUANCE OF CALFRESH EMERGENCY ALLOTMENTS For the month of March 2020, emergency allotments will be issued to eligible CalFresh households via an overnight batch process with client availability on April 12, 2020. For the month of April 2020, emergency allotments will be issued to eligible CalFresh households via an overnight batch process with client availability on May 10, 2020. If an eligible household receives their March or April allotment after the corresponding overnight batch process due to a processing delay, the CWD must issue the emergency allotment manually. All emergency allotments will be issued on the eligible household’s existing electronic benefit transfer (EBT) card. CLIENT COMMUNICATION The counties must employ mass change informing practices, including informing households that the emergency allotments will be issued for up to two months. Mass change informing practices may include, but are not limited to, text messaging, robocalling, social media, client facing websites, pre-recorded messages on Interactive Voice Response systems, and other methods as available on a county-by-county basis per 7 CFR 273.12(e)(1)(ii). Should additional months of emergency allotments be approved during the public health emergency, the CDSS will provide additional information at that time. If you have any questions or need additional guidance regarding the information in this letter, contact the CalFresh Policy Bureau at (916) 651-8047. https:\/\/ecfr.io\/Title-07\/se7.4.273_112 ”
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  5. ACWDL 8-13-20 – Child Care Waivers and Guidance Regarding COVID-19

Document ACWDL 8-13-20 – Child Care Waivers and Guidance Regarding COVID-19

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ACWDL-Child Care Waivers and Guidance Regarding COVID-19 8.13.2020.docx

” [image: ] August 17, 2020 ALL COUNTY WELFARE DIRECTORS LETTER TO: ALL COUNTY WELFARE DIRECTORS FROM: JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division SUBJECT: CALIFORNIA WORK OPPORTUNITY AND RESPONSIBILITY TO KIDS (CALWORKS) STAGE ONE CHILD CARE WAIVER REGARDING PROVIDER PAYMENTS, FAMILY FEES, PARENT\/GUARDIAN AND CHILD CARE PROVIDER SIGNATURES, AND AUTHORIZATION OF REIMBURSEMENT FOR DISTANCE LEARNING DUE TO THE STATEWIDE OUTBREAK OF CORONAVIRUS DISEASE (COVID-19 or NOVEL CORONAVIRUS) PURPOSE The purpose of this letter is to notify counties of temporary waivers regarding the CalWORKs Stage One Child Care Program due to the statewide outbreak of the Coronavirus Disease (COVID-19 or novel coronavirus). The temporary waivers include provider payments, family fees, parent\/guardian and provider signatures related to reimbursement of child care services, and reimbursement of child care providers for care for school-age children who are participating in TK-12 distance learning. BACKGROUND On March 4, 2020, the Governor declared a State of Emergency in California in response to COVID-19. As families and child care providers continue to face new challenges as a result of the pandemic, the California Department of Social Services (CDSS) is releasing guidance to support families and child care providers during the pandemic by ensuring provider payments, continuing to waive family fees through the month of August 2020, waiving the requirement to collect parent\/guardian and child care provider signatures on verification documentation required for reimbursement of services, and expanding on existing guidance to allow child care providers to seek reimbursement for services provided to school-aged children who are participating in TK-12 distance learning. All County Welfare Director’s Letter Page Two PROVIDER PAYMENT Pursuant to Section 111 of Education Omnibus Budget trailer bill, SB 98 (Chapter 24, Statutes of 2020), additional funding was allocated to support child care providers during the next fiscal year. Child care providers serving families utilizing CalWORKs Stage One Child Care must be reimbursed for the maximum authorized hours of care, regardless of attendance, through June 30, 2021, or until the funding is exhausted. These providers shall submit attendance records or invoices in accordance with current reporting policies and shall be reimbursed based on the child-care authorizations. Providers that are unable to submit an attendance record or invoice should contact their Alternative Payment Program (APP) or CWD to arrange payment. The APP or CWD must reimburse based on the maximum child care authorization. For license-exempt providers reimbursement shall be made for the maximum authorized hours. FAMILY FEES According to Education Code Section 8351(c), former CalWORKs recipients receiving CalWORKs Stage One Child Care are assessed a family fee based on family size and income pursuant to Sections 8263 and 8263.1. Education Code Section 8273.1(b) specifies that a family receiving CalWORKs cash aid shall not be charged a family fee. On March 17, 2020, the Governor signed Senate Bill 117 (Chapter 3, Statutes of 2020) which includes provisions to ensure continuity of care for children and continuity of payments to state-subsidized early learning and care programs, subject to guidance from the State Superintendent of Public Instruction (SSPI). The law allows the SSPI to develop directives and bulletins to address contractual and reporting requirements applicable for the 2019-20 fiscal year for child and development programs impacted by COVID-19. At the direction of the SSPI, the California Department of Education’s (CDE) Early Learning and Care Division released Management Bulletin 20-05 waiving family fees for early learning and care programs supervised by the CDE. This guidance expired on June 30, 2020. Education Code Section 8209 authorizes the SSPI to waive any requirements related to child care and development programs operated pursuant to Education Code Sections 8200-8498 for a period of 45 days to the extent that enforcement of the regulations or requirements would directly impede recovery efforts or would disrupt the level of service in child care and development programs. Pursuant to its authority under Education Code 8209, CDE is waiving family fee requirements in the Education Code. In alignment with CDE listserv email dated August 7, 2020, counties will waive family fees for former CalWORKs recipients receiving Stage One Child Care for the months of July and August 2020. The waiver of family fees for parents All County Welfare Director’s Letter Page Three will not affect the amounts paid to providers. Counties must continue to reimburse providers for the full amount of the applicable reimbursement without deducting family fees. If family fees have already been collected for the months included in this waiver, then those fees must be reimbursed to the family or applied as a credit to future non-waived months. Families who were disenrolled, voluntarily or involuntarily, due to an inability to pay family fees from July or August 2020 must be reenrolled, without the need for any additional eligibility documentation, subject to guidance from the SSPI. SIGNATURE REQUIREMENT Education Code Section 8221.5 requires monthly attendance records or invoices submitted to alternative payment programs to be signed by the parent or guardian of the child receiving services. The Manual of Policies and Procedures Section 47-420.213 requires that both clients and child care providers sign, under penalty of perjury, verification of the information submitted for the purposes of reimbursement of child care services provided when payments are made to the client. The Manual of Policies and Procedures Section 47-420 does not require signatures when reimbursement payments are made directly to the provider. Signature requirements for CalWORKs, including requirements specific to CalWORKs Stage One Child Care in CDSS rules and guidance, have been waived for the duration of the statewide emergency declaration or until rescinded (see All County Welfare Director’s Letter dated July 16, 2020). Pursuant to its authority under Education Code 8209, CDE is waiving the signature requirement in Education Code Section 8221.5. Counties must process and provide reimbursements to providers regardless of parental signature on attendance records and\/or invoices if the parent or guardian is unable to sign due to the COVID-19 pandemic. DISTANCE LEARNING The Manual of Policies and Procedures Section 47-401.51 states that a county shall not pay for child care during the time a child is attending school. Due to COVID-19, many school districts throughout California are beginning the school year with distance learning. Distance learning in Transitional Kindergarten through 12 grades does not provide supervision for school-age children. For this reason, the Department does not consider the child to be attending school while participating in TK-12 distance learning for the purposes of reimbursing child care providers. Counties are authorized to reimburse for child care during the time school-age children participate in TK-12 distance learning and are attending their child care program or are being cared for by a child care provider during the typical school hours. If the child is participating in a hybrid model (a combination of in-person instruction and distance learning) the provider may only be reimbursed for the time that the child is not receiving in-person instruction and supervision. Counties are responsible for budgeting their All County Welfare Director’s Letter Page Four allocated funds to ensure providers will be reimbursed for the cost of care associated with school-age children that are participating in distance learning. This guidance is in alignment with CDE listserv email dated August 7, 2020. If you have any questions or need additional guidance regarding the information in this letter, contact the Child Care Intergenerational Services Bureau at (916) 657-2144 or at [email protected] . Sincerely, Original Document Signed By JENNIFER HERNANDEZ, Deputy Director Family Engagement and Empowerment Division STATE OF CALIFORNIA\u2014HEALTH AND HUMAN SERVICES AGENCY re DEPARTMENT OF SOCIAL SERVICES CDSS 744 P Street * Sacramento, CA 95814 * www.cdss.ca.gov oon KIM JOHNSON GAVIN NEWSOM DIRECTOR GOVERNOR ”
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  5. All Plan Letter #20-004 – Emergency Guidance for Medi-Cal Managed Care Health Plans in Response to Covid-19

pdf All Plan Letter #20-004 – Emergency Guidance for Medi-Cal Managed Care Health Plans in Response to Covid-19

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APL-20-004-Emergency-Guidance-1135-Waiver.pdf

” State of California\u2014Health and Human Services Agency Department of Health Care Services BRADLEY P. GILBERT, MD, MPP GAVIN NEWSOM DIRECTOR GOVERNOR Managed Care Quality and Monitoring Division 1501 Capitol Avenue, P.O. Box 997413, MS 4410 Sacramento, CA 95899-7413 Phone (916) 449-5000 Fax (916) 449-5005 www.dhcs.ca.gov DATE: March 27, 2020 ALL PLAN LETTER 20-004 TO: ALL MEDI-CAL MANAGED CARE HEALTH PLANS SUBJECT: EMERGENCY GUIDANCE FOR MEDI-CAL MANAGED CARE MANAGED CARE HEALTH PLANS IN RESPONSE TO COVID-19 PURPOSE: The purpose of this All Plan Letter (APL) is to provide information to Medi-Cal managed care health plans (MCPs) on temporary changes to federal requirements as a result of the ongoing global pandemic. As the Department of Health Care Services (DHCS) continues to respond to concerns and changing circumstances resulting from the Novel Coronavirus Disease (COVID-19), DHCS will provide updated guidance to MCPs. BACKGROUND: In light of both the federal Health and Human Services (HHS) Secretary’s January 31, 2020, public health emergency declaration, as well as the President’s March 13, 2020, national emergency declaration, DHCS began exploring options to temporarily waive and\/or modify certain Medicaid and Children’s Health Insurance Program (CHIP) requirements. On March 16, 2020, and March 19, 2020, DHCS submitted requests to waive or modify a number of federal requirements under Section 1135 of the Social Security Act (Title 42 United States Code section 1320b-5) to the Centers for Medicare and Medicaid Services (CMS). DHCS’ 1135 waiver submissions requested various flexibilities related to COVID-19. On March 23, 2020, CMS issued its approval letter to DHCS authorizing specific Section 1135 flexibilities.1 To streamline the section 1135 waiver request and approval process, CMS issued a number of blanket waivers for many Medicare provisions that do not require individualized approval. While not all of these waivers apply to Medicaid, these include guidance for blanket waivers on these topics:2 Skilled Nursing Facilities Critical Access Hospitals Housing Acute Care Patients in Excluded Distinct Part Units 1 The Section 1135 Waiver Requests and CMS approval letter can be found on the DHCS COVID-19 Response webpage at the following link: https:\/\/www.dhcs.ca.gov\/Pages\/DHCS-COVID%E2%80%9119-Response.aspx 2 The current CMS blanket waiver can be found at: https:\/\/www.cms.gov\/files\/document\/covid19- emergency-declaration-health-care-providers-fact-sheet.pdf https:\/\/www.dhcs.ca.gov\/Pages\/DHCS-COVID%E2%80%9119-Response.aspx https:\/\/www.cms.gov\/files\/document\/covid19-emergency-declaration-health-care-providers-fact-sheet.pdf https:\/\/www.cms.gov\/files\/document\/covid19-emergency-declaration-health-care-providers-fact-sheet.pdf ALL PLAN LETTER 20-004 Page 2 Durable Medical Equipment Care for Excluded Inpatient Psychiatric Unit Patients in the Acute Care Unit of a Hospital Care for Excluded Inpatient Rehabilitation Unit Patients in the Acute Care Unit of a Hospital Supporting Care for Patients in Long-term Care Acute Hospitals Home Health Agencies Provider Locations Provider Enrollment Medicare appeals in Fee for Service, MA and Part D. DHCS anticipates further CMS responses for 1135 waiver requests not reflected in the March 23rd approval letter. POLICY: CMS’s March 23, 2020 response to DHCS’s March 16 and 19, 2020 flexibility requests are applicable, in part, to the Medi-Cal managed care delivery system, including the following: State Fair Hearings DHCS has received CMS approval to extend the timeframe for members to request a state fair hearing. For details, refer to the March 23rd CMS approval letter and the Supplement to APL 17-006, titled Emergency State Fair Hearing Timeframe Change Managed Care .3 Provider Enrollment\/Screening In the March 23, 2020 response, CMS approved certain temporary flexibilities for provider screening and enrollment. DHCS has issued guidance regarding these flexibilities for provider enrollment that applies to both Medi-Cal Fee-for Service (FFS) and managed care provider screening and enrollment. This guidance is listed as Guidance for Emergency Medi-Cal Provider Enrollment under the 1135 Waiver Guidance heading on the DHCS COVID-19 Response webpage4 and allows for an emergency provider enrollment process. MCPs that conduct provider enrollment through their own process must implement a similar process to that contained in this guidance. 3 APLs, along with any Supplements, can be found at https:\/\/www.dhcs.ca.gov\/formsandpubs\/Pages\/AllPlanLetters.aspx 4 See Requirements and Procedures for Emergency Medi-Cal Provider Enrollment at: https:\/\/www.dhcs.ca.gov\/Documents\/COVID-19\/PED-Emergency-Waiver-Bulletin.pdf https:\/\/www.dhcs.ca.gov\/formsandpubs\/Pages\/AllPlanLetters.aspx https:\/\/www.dhcs.ca.gov\/Documents\/COVID-19\/PED-Emergency-Waiver-Bulletin.pdf ALL PLAN LETTER 20-004 Page 3 MCPs that rely on DHCS’ Provider Enrollment Division (PED) must direct potential new providers to the process outlined in the DHCS guidance referenced above. Immediately upon successful completion of the emergency enrollment application process through PED, providers will receive an approval email message, and an approval letter in DHCS’ Provider Application and Validation for Enrollment (PAVE) portal, stating that they have been granted enrollment for 60 days, with the possibility of extension in 60-day increments. MCPs must require these providers to submit a copy of their approval letter as proof of the approved temporary enrollment. Prior Authorization While the March 23rd Section 1135 Waiver approvals relating to prior authorization focus on Medi-Cal FFS, CMS, in its Frequently Asked Questions published March 12, 2020, acknowledged that States may modify prior authorization requirements for MCPs. For details, refer to the DHCS prior authorization guidance on the DHCS COVID-19 Response webpage at https:\/\/www.dhcs.ca.gov\/Pages\/DHCS-COVID%E2%80%9119- Response.aspx Reimbursement for COVID-19 Testing DHCS reimburses FFS providers of COVID-19 testing at $35.91 for Healthcare Common Procedure Coding System (HCPCS) code U0001 (the CDC test) and $51.31 for U0002 (the non-CDC test), which is the same as the Medicare fee schedule. MCPs are encouraged to reimburse providers of COVID-19 testing at these FFS rates unless otherwise agreed to between the MCP and the provider. Provision of Care in Alternative Settings, Hospital Capacity, and Blanket Section 1135 Waiver Flexibilities Based on the March 23, 2020 approval and CMS blanket waiver guidance, DHCS has issued guidance relative to the provision of care in alternative settings, hospital capacity, and blanket waiver flexibility, which will remain in effect through the end of the COVID-19 public health emergency. This guidance is applicable to MCPs, and is available on the DHCS COVID-19 Response webpage at https:\/\/www.dhcs.ca.gov\/Documents\/COVID-19\/Section1135-Waiver-Flexibilities- Alternative-Settings-Hospital-Blanket.pdf. MCPs are responsible for ensuring that their subcontractors and network providers comply with all applicable state and federal laws and regulations, contract requirements, and other DHCS guidance, including APLs and Policy Letters. MCPs must promptly communicate the substance of this APL to their subcontractors and network providers. https:\/\/www.dhcs.ca.gov\/Pages\/DHCS-COVID%E2%80%9119-Response.aspx https:\/\/www.dhcs.ca.gov\/Pages\/DHCS-COVID%E2%80%9119-Response.aspx https:\/\/www.dhcs.ca.gov\/Documents\/COVID-19\/Section1135-Waiver-Flexibilities-Alternative-Settings-Hospital-Blanket.pdf https:\/\/www.dhcs.ca.gov\/Documents\/COVID-19\/Section1135-Waiver-Flexibilities-Alternative-Settings-Hospital-Blanket.pdf ALL PLAN LETTER 20-004 Page 4 If you have any questions regarding this APL, please contact your Managed Care Operations Division Contract Manager. Sincerely, Original Signed by Nathan Nau Nathan Nau, Chief Managed Care Quality and Monitoring Division ”
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  5. California All Covid 19 Waivers – 06-2021

pdf California All Covid 19 Waivers – 06-2021

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CF COVID-19 WAIVERS.pdf

” Waiver Reporting Requirements Expiration Date Submit By Temp Waiver of QC Review for March, April, and May The number of households that would have been subject to potential selection for the QC sample if it were not waived and the average dollar amount of benefits those households received. May 31, 2020 July 15, 2020 Suspension of IEVS (COV-077) The State agency must provide to FNS the data and analysis listed below required for the evaluation of this waiver: \uf0b7 Estimated number of households affected by this adjustment; \uf0b7 A narrative on the effect of program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; and \uf0b7 A narrative on the effect of providing timely and accurate benefits. May 31, 2020 July 15, 2020 Extend Certification and Recertification Periods (COV-036) The State agency must provide to FNS the data and analysis listed below required for the evaluation of this waiver: \uf0b7 Estimated number of households affected by this adjustment; \uf0b7 A narrative on the effect of program access and client satisfaction, including an analysis of any client or advocate complaints received related to the waived procedure; \uf0b7 A narrative on the effect of providing timely and accurate benefits; and \uf0b7 A narrative on the effect of any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. May 31, 2020 July 15, 2020 Eliminate Interview at Certification and Recertification (COV- 127) The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment: \uf0b7 Estimated number of households affected by this adjustment; \uf0b7 A narrative on the effect of the adjustment on program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; \uf0b7 A narrative on the effect of the adjustment on the provision of timely and accurate benefits; and \uf0b7 A narrative on the effect of the adjustment on any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. August 31, 2020 October 15, 2020 Adjustment of Face to Face Interview Requirements (COV- 156) The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment: \uf0b7 Estimated number of households affected by this adjustment; \uf0b7 A narrative on the effect of the adjustment on program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; \uf0b7 A narrative on the effect of the adjustment on the provision of timely and accurate benefits; and \uf0b7 A narrative on the effect of the adjustment on any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. October 31, 2020 Due to CR extended until June 30, 2021 (per Barbara, states can wait until expiration of waiver to provide report) August 14, 2021 Telephonic Signature Adjustment (COV-050) The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment: \uf0b7 Estimated number of households affected by this adjustment; \uf0b7 A narrative on the effect of the adjustment on program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; \uf0b7 A narrative on the effect of the adjustment on the provision of timely and accurate benefits; and \uf0b7 A narrative on the effect of the adjustment on any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. Month to month approval; still in place QC Face to Face Interview (COV-1108) NA December 31, 2020 QC Face to Face Interview Blanket Approval NA As this waiver is expected to result in less incomplete cases, FNS will monitor quality control data submitted by State agencies as part of the normal QC process to evaluate trends in the number of cases completed during the time period of this waiver approval. Per Chris – FNS can run completion rate reports on their end and tag us if they feel our QC completion rate is too low. FRAMS sends us monthly QC completion rate reports. If our completion rate drops December 31, 2020 below 65 or 70 percent, we should expect FNS QC to express concerns that we may not sample enough cases. Unfortunately, we do not submit June 2020 cases until October 21, 2020 and an updated completion rate chart will not be available until November 2020. (CR Flexibility) Waiver of the initial application and recertification interview (if certain criteria are met) Eliminate Interview at Certification and Recertification (COV- 127) Effective October 21, 2020 The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment: \uf0b7 Estimated number of households affected by this adjustment; \uf0b7 A narrative on the effect of the adjustment on program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; \uf0b7 A narrative on the effect of the adjustment on the provision of timely and accurate benefits; and A narrative on the effect of the adjustment on any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. June 30, 2021 August 14, 2021 (CR Flexibility) Waiver of the requirement to conduct a face-to-face interview (if requested by the household) Adjustment of Face to Face Interview Requirements (COV- 156) Effective October 21, 2020 The State agency must provide to FNS the data and analysis listed below required for evaluation of this adjustment: \uf0b7 Estimated number of households affected by this adjustment; \uf0b7 A narrative on the effect of the adjustment on program access and client satisfaction, including an analysis of any client or advocate complaints received related to the adjustment procedure; \uf0b7 A narrative on the effect of the adjustment on the provision of timely and accurate benefits; and A narrative on the effect of the adjustment on any other aspects of the eligibility process including the ability to manage staff caseload growth and the impact on administrative efficiency. June 30, 2021 August 14, 2021 (CR Flexibility) Temporary Waiver of Quality Control Effective November 5, 2020 This flexibility will suspend review of the June 2020 through September 2021 federal QC samples. September 30, 2021 Consolidated Appropriations Act The Secretary of Agriculture shall allow a State agency to suspend the requirements under sections 275.11(b)(1) and (2), 275.12, and 275.13 of title 7 of the Code of Federal Regulations from June 1, 2020, through September 30, 2021, consistent with the waivers provided in the Food and Nutrition Service’s April 30, 2020, blanket approval for waiver of quality control reviews, unless otherwise provided in this paragraph. changed date to June 30, 2021 Exclusion of Pandemic Unemployment Compensation Additional $300 to every weekly unemployment benefit September 6, 2021 Temporary Student Eligibility Rule Change The Act introduces two temporary changes to the CalFresh student eligibility rule to expand eligibility to students who are eligible for federal or state work study or who have an Expected Family Contribution (EFC) of zero dollars \uf0b7 For Initial applications in effect until 30 days after the COVID-19 public health emergency is lifted \uf0b7 For Recertifications in effect until the first recertification of a household beginning no earlier than 30 days after the COVID-19 public health emergency is lifted ”
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  5. California Gov. Newsom’s 3.16.20-Executive-Order – regarding evictions

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  5. California Gov. Newsom’s 3.17.20-Executive Order – regarding CalWORKs/CalFresh/Medi-Cal.

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  5. California Gov. Newsom’s 4.4.20-Executive Order regarding Child Care

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” Executive Order N-45-20 WHEREAS on March 4, 2020, I proclaimed a State of Emergency in California as a result of the threat of COVID-19; and WHEREAS on March 17, 2020, I signed SB 117 (Chapter 3, Statutes of 2020), which ensures continuity of funding for state-subsidized child care providers impacted by the COVID-19 pandemic and authorizes the State Superintendent of Public Instruction to develop informal directives and bulletins to address contractual, attendance, and reporting requirements applicable to these providers for the 2019-20 fiscal year; and WHEREAS child care is essential for working families, and in particular, for low-income and other parents who are considered essential critical infrastructure workers during this emergency, including health care workers; emergency response personnel; key governmental staff; law enforcement; food and agriculture workers, including grocery workers; and education and care providers; and WHEREAS the COVID-19 emergency has created an increased need for child care for families who may not have previously needed child care, or who may now require additional hours of child care; and WHEREAS the federal government has provided additional flexibility to the states for the use of funding provided by the Child Care and Development Fund; and WHEREAS there is a temporary need for administrative flexibility for child care programs, to reduce barriers to care while ensuring the health and well- being of children, families, and providers; and WHEREAS the federal government has provided flexibility to the data- sharing allowances for State educational agencies and school food authorities administering school lunch programs under the Richard B. Russell National School Lunch Act to release information necessary to administer the Pandemic Supplemental Nutrition Assistance Program (SNAP); and WHEREAS the COVID-19 pandemic and related physical distancing requirements have impacted governmental agencies’ ability to adhere to certain statutory deadlines; and WHEREAS under the provisions of Government Code section 8571, I find that strict compliance with various statutes and regulations specified in this order would prevent, hinder, or delay appropriate actions to prevent and mitigate the effects of the COVID-19 pandemic. NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes of the State of California, and in particular, Government Code sections 8567 and 8571, do hereby issue the following Order to become effective immediately: \u202f IT IS HEREBY ORDERED THAT: \u202f 1. In order to facilitate the continued provision of child care during the COVID-19 outbreak, any provision in Articles 1 through 11, 12, 15.5 through 18, 20, and 21 of Chapter 2 of Part 6 of Division 1 of the Education Code and implementing regulations in Chapter 19 and 19.5 of Division 1 of Title 5, California Code of Regulations, that restricts a child care and development program impacted by COVID-19 from serving children of essential critical infrastructure workers, defined consistent with Executive Order N-33-20 and as described in the document posted at https:\/\/covid19.ca.gov\/img\/EssentialCriticalInfrastructureWorkers.pdf, is suspended for a period of 60 days, provided that services are provided consistent with an informal directive or bulletin issued by the State Superintendent of Public Instruction pursuant to SB 117 (Chapter 3, Statutes of 2020) and that costs associated with all services provided pursuant to the informal directive or bulletin are within the budget authority of the California Department of Education. 2. In order to ensure that essential critical infrastructure workers can obtain necessary child care to continue working to assist the State’s response to COVID-19, the eligibility requirements in Education Code section 8263(a) and any accompanying regulations and the enrollment priorities in Education Code section 8263(b)(2) and (3) are waived with respect to non-CalWORKS early learning and care services provided to children of essential critical infrastructure workers, defined consistent with Executive Order N-33-20 and as described in the document posted at https:\/\/covid19.ca.gov\/img\/EssentialCriticalInfrastructureWorkers.pdf. 3. The California Department of Education and the California Department of Social Services shall, by April 7, 2020, jointly develop and issue guidance on prioritizing enrollment for children of essential critical infrastructure workers, as authorized by Paragraph 2. This guidance shall include, but need not be limited to, provisions intended to ensure that neglected or abused children who are recipients of child protective services, or children who are at risk of being neglected or abused, retain first priority for services as specified in Education Code section 8263(b)(1). 4. The California Department of Education and the California Department of Social Services shall, by April 7, 2020, jointly develop and issue guidance on group size, physical distancing, food safety, and other healthy practices in child care settings that reflects the best practices contained in current guidance from federal, state, and local public health officials related to COVID-19. https:\/\/covid19.ca.gov\/img\/EssentialCriticalInfrastructureWorkers.pdf https:\/\/covid19.ca.gov\/img\/EssentialCriticalInfrastructureWorkers.pdf 5. The requirements in Education Code section 8273 and any accompanying regulations or other written policies or procedures related to assessment of fees for families using preschool and child care and development services pursuant to Chapter 2 of Part 6 of Division 1 of the Education Code are suspended for a period of 60 days. 6. Any provision in Article 22.5 of Chapter 2 of Part 6 of Division 1 of the Education Code and any accompanying regulations related to the After School Education and Safety Program that restricts a program funded pursuant to that Article from operating during the hours that school is ordinarily in session while a school is closed to address COVID- 19 or from serving school-age children of essential critical infrastructure workers, defined consistent with Executive Order N-33-20 and as described in the document posted at https:\/\/covid19.ca.gov\/img\/EssentialCriticalInfrastructureWorkers.pdf, is suspended for a period of 60 days. The California Department of Education may waive any of the reporting, auditing, or other requirements specified in Education Code section 8482.3(f) for the period covered by this suspension. 7. To the extent that any provision in Article 22.6 of Chapter 2 of Part 6 of Division 1 of the Education Code and any accompanying regulations related to 21st Century Community Learning Centers grant includes requirements beyond the requirements imposed by federal statutes or regulations, those requirements are suspended for a period of 60 days. 8. The calculations applicable to calendar year 2019 required by Education Code sections 8483.7(a)(1)(C) and 8483.7(a)(1)(D) for recipients of the After School Education and Safety grant are suspended. 9. The calculations applicable to calendar year 2019 required by Education Code section 8426(d)(2) and (3) for recipients of the 21st Century High School After School and Enrichment for Teens (ASSETs) are suspended, to the extent such suspension is consistent with applicable federal statutes and regulations (including, but not limited to, any applicable federal statutes or regulations with which compliance is required as a condition for the receipt of federal funds). 10. In order to allow California to take advantage of flexibility provided under Public Law 116-127 to provide Pandemic SNAP benefits to children, Education Code sections 49076, 49558 and 49557.3 and any accompanying regulations are waived for the limited purpose of authorizing the sharing of data between the California Department of Social Services and the California Department of Education to identify students who may be eligible for the Pandemic SNAP benefit. 11. The California Department of Social Services may, for the next 60 days and in consultation with the California Department of Education, waive any of the licensing, contractual, and payment requirements specified in Education Code section 8351 and any accompanying regulations, or other written policies or procedures related to CalWORKs Stage One Child Care; in Welfare and Institutions Code https:\/\/covid19.ca.gov\/img\/EssentialCriticalInfrastructureWorkers.pdf section 11461.6 and any accompanying regulations, or other written policies or procedures related to the Emergency Child Care Bridge for Foster Children; and in Chapter 3.35 of Division 2 of the Health and Safety Code and any accompanying regulations, or other written policies or procedures related to Child Care Provider Registration. 12. The deadline specified in Water Code section 85200(d) for an appointing authority to fill a vacancy on the Delta Stewardship Council is extended for a period of 60 days. IT IS FURTHER ORDERED that as soon as hereafter possible, this Order be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Order. This Order is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person. IN WITNESS WHEREOF I have hereunto set my hand and caused the Great Seal of the State of California to be affixed this 4th day of April 2020. _____________________________ GAVIN NEWSOM Governor of California ATTEST: _____________________________ ALEX PADILLA Secretary of State ”
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  5. California Legislative Analyst Office – Broad Based Cash Assistance in COVID-19 Recovery Actions

Document California Legislative Analyst Office – Broad Based Cash Assistance in COVID-19 Recovery Actions

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“[image: Image link – Fiscal Perspectives] Broad-Based Cash Assistance in COVID-19 Recovery Actions Ryan Anderson On Friday, March 27, the President signed H.R. 748, the Coronavirus Aid, Relief, and Economic Security (CARES) Act, a federal relief act aimed at mitigating the economic and public health consequences of the coronavirus disease 2019 (COVID-19). The CARES Act includes direct cash assistance for most Americans. In this post, we describe that cash assistance and put it in the broader context of existing income support programs and the economic challenges presented by the current public health crisis. (Everything in this post reflects our best understanding at the time of publication. We will continue to review and may update this post as more information becomes available.) Public Health Response to COVID-19 Limits Many Californians’ Income. Although the full economic consequences of the current COVID-19 public health crisis will not be known for some time, many Californians already have experienced reduced income. For some Californians, reduced income has resulted from reduced hours or temporary business closures and their incomes are expected to increase soon after current public health measures are eased. For others, reduced income has followed layoffs or other effects expected to be longer-lasting. State, Federal Government Operate Several Long-Standing Cash Assistance Programs for Targeted Populations. For example, one large, long-standing cash assistance program is the California Work Opportunity and Responsibility to Kids (CalWORKs) program, which supported more than 350,000 low-income families in 2019. Participating families receive cash assistance that varies based on household size, income level, and region. Cash assistance is also provided through the Supplemental Security Income\/State Supplementary Payment (SSI\/SSP) program, which provides cash assistance to low-income aged, blind, and disabled individuals. Another related program is the federal Earned Income Tax Credit (EITC), or its state-funded equivalent CalEITC, which provides refundable tax credits to low-income workers. State and Federal Government Also Ensure Some Wage Replacement in Specific Situations. One example of a wage replacement program is unemployment insurance (UI), which provides time-limited cash assistance to recently unemployed workers. Other examples include paid family leave and disability insurance. (See our recent post for more information on how COVID-19 relief actions have affected UI.) Existing Income Support and Wage Replacement Programs Have Limited Reach. Although caseloads in many cash assistance programs tend to grow as overall economic conditions decline (for example, CalWORKs served approximately 70 percent more households during the Great Recession than it does today), none is designed to have a universal reach. For example, individuals without children are not eligible for CalWORKs, whereas those who are still employed can only receive UI under certain conditions. Federal Government Issued One-Time, Broad-Based Cash Assistance in Last Two Recessions. In 2001, the federal government issued about 90 million checks nationwide, totaling as much as $300 per single adults ($600 for married couples). Then again in 2008, the federal government issued about 125 million checks nationwide totaling between $300 and $600 for single adults ($600 to $1,200 for married couples) and an additional $300 per child. (In both cases, the size of the rebate depended on recipients’ income.) In both cases, these direct cash payments were intended in large part to alleviate the economic stress many households experienced during then current economic downturns. Recent Federal Legislation Includes Broad-Based, One-Time Cash Assistance. Under the CARES Act, adults earning less than $75,000 in their most recent tax filing (2019 for those who have already filed, 2018 otherwise) are generally eligible for a one-time cash payment of $1,200, and $500 for each child. As Figure 1 shows, these payments are phased out starting at $75,000 of income for single adults with no children ($112,500 for single adults with children, and $150,000 for married couples), such that a single adult is no longer eligible for assistance if they earn $99,000 or more. The administration has publicly set a goal to start processing these payments by April 6. [image: Figure 1: Federal Cash Assistance Depends on Household Size, Income] Some Low-Income Californians Are Not Eligible for Direct Cash Assistance. Although the direct cash assistance in the CARES Act is far more broad-based than in other cash assistance programs, it is still limited in two important ways. First, only Californians who have already filed federal tax returns for 2018 or 2019 will receive cash assistance. (Some individuals who do not file taxes will still receive assistance, for example some older adults living primarily off of Social Security benefits.) Millions of Californians do not earn enough income to require them to file tax returns. Though some of these Californians nevertheless file taxes (in many cases to qualify for federal tax credits), an unknown number do not. (The federal deadline to file 2019 tax returns was recently extended to July 15, and anyone filing by that date would appear to be eligible for the assistance.) Second, about 800,000 California residents file taxes using an Individual Tax Identification Number (ITIN) rather than a Social Security Number due to their immigration status. The CARES Act renders ITIN filers ineligible for cash assistance. Would Not Affect Eligibility for Large Means-Tested Programs. Although income typically affects individuals’ eligibility for many social service programs, it is our understanding that the direct payments authorized by the CARES Act will not affect eligibility for the largest of these programs. In particular, subsidized health coverage provided by Medi-Cal, food assistance provided through CalFresh, and cash assistance provided by CalWORKS do not include nonrecurring lump sum payments such as these when calculating household income for purposes of program eligibility. Expected to Provide Roughly $25 Billion to Californians. Using tax data from 2017 (the latest available, although not perfectly representative of 2018 and 2019 returns), we roughly estimate about 14 million California households (or about 85 percent of all tax filers) will be eligible to receive a total of about $25 billion to $30 billion in direct cash assistance from the CARES Act. This assumes all those who qualify\u2014based on 2017 federal returns\u2014would receive the benefit. Although this is our best estimate, we acknowledge that there is uncertainty in the number of individuals who will ultimately receive the CARES Act benefit for two primary reasons. First, the number of eligible federal tax filers in 2018 and 2019 may be more (or less) than the number who filed in 2017. Second, low-income individuals who were not required to file a federal return for 2018 could now file for 2019 in order to receive the benefit. To maximize the benefit to Californians, the state may wish to consider efforts (such as outreach) to increase the number of low-income individuals filing federal tax returns in order to qualify them for the benefit. Effect on California Economy Is Uncertain. Part of the motivation for sending one-time cash assistance to households is the expectation that these households will spend the cash in a way that creates new economic activity. Research on checks sent out in 2001 and 2008 provides some support for the expectation that this cash assistance will boost the state and national economies. That being said, several unique aspects of the COVID-19 outbreak\u2014such as the wide-spread closure of businesses, cancellation of major events, and restricted mobility of much of the population\u2014raise serious questions about the applicability of past research to the current situation. For this reason, while the cash assistance provided by the CARES Act likely will create some new economic activity, the ultimate magnitude is highly uncertain. ~ st ee Tasers ote 29 i t. LegislativelAnalyst Federal Cash Assistance Depends on Household Size, Income $3,500 3,000 Two Adults, One Child? 2,500 4 Two Adults, No Children 2,000 4 One Adult, One Child? 4,500 4 One Adult 4,000 4 50,000 100,000 150,000 200,000 $250,000 \u00ae For each additional child, the total award Increases by $500. ”
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  5. California Legislative Analyst Office – Nutrition Programs in COVID-19 Recovery Actions

Document California Legislative Analyst Office – Nutrition Programs in COVID-19 Recovery Actions

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“[image: Image link – Fiscal Perspectives] Nutrition Programs in COVID-19 Recovery Actions Ryan Anderson On Wednesday, March 18, the President signed H.R. 6201, the Families First Coronavirus Response Act, a federal relief act aimed at mitigating the economic and public health consequences of the coronavirus disease 2019 (COVID-19). The H.R. 6201 includes several actions related to access to nutrition assistance. The law goes into effect April 3. In this post, we describe the challenges Californian’s may face in accessing nutrition assistance as a result of COVID-19, summarize the nutrition-related provisions of the law, describe any associated state actions, and highlight any steps the state may need to take to access the new funding and program flexibility. We are accurate to the best of our ability given the urgent response needed and the rapidly changing situation. We will continuously monitor the situation and provide updates as necessary. COVID-19 Restricts Many Californians’ Access to Food. Although the full economic consequences of the current COVID-19 public health crisis will not be known for some time, many Californians have already experienced at least three changes affecting their access to food. First, some Californians have lost income due to layoffs, temporary business closures, or reduced hours. These Californians may find it difficult to purchase adequate amounts of food for themselves and their families. Second, many sites providing meals to targeted populations have closed during the current crisis, including schools which provide students free or reduced-priced meals and congregate meal sites which serve seniors. Although many of these sites have taken measures to limit associated nutrition effects (for example, by allowing children to pick up meals from school each day or delivering meals to seniors in their homes), these efforts likely have limits (such as reaching families who lack transportation to and from school or reaching seniors when sufficient volunteers are unavailable). Third, the state and many counties have issued guidance for vulnerable populations such as older adults to remain in their homes. Although the guidance encourages individuals to continue essential activities such as grocery shopping (while taking the necessary precautions), the ability for some older adults to do so safely may be limited (for example, older adults who cannot grocery shop or prepare meals on their own). Several Existing Federal Programs Increase Californians’ Nutrition Access. Most notably, about 4 million low-income Californians receive more than $6 billion annually in federally funded monthly cash assistance for purchasing food through CalFresh, California’s version of the federal Supplemental Nutrition Assistance Program (SNAP). About 3.7 million California students are eligible to receive free or reduced-priced meals at school (in most cases, these students are also eligible to receive CalFresh). About 900,000 Californians (consisting of pregnant women, new mothers, and young children) receive a total of more than $700 million in federally-funded nutrition benefits through the Women, Infants, and Children (WIC) program. These programs are not mutually exclusive, and some individuals may be enrolled in more than one. Other notable federal nutrition programs include the Emergency Food Access Program (TEFAP), which provides food to low-income households through a statewide network of food banks (for a total annual amount of about $50 million in California), and senior nutrition programs funded by the Older Americans Act (OAA), including home-delivered and congregate meals (benefiting about 200,000 Californians for a total annual amount of about $90 million). (The state in recent years has provided funding to supplement some of these federal programs.) Some Existing State-Only Programs Also Increase Californian’s Nutrition Access. Although this post focuses on federal nutrition programs, the state also operates several programs increasing nutrition access for targeted populations. One example is the California Food Access Program (CFAP), which benefits 35,000 legal permanent residents whose immigration status renders them ineligible for SNAP. Other state-only nutrition programs include a variety of one-time grant programs provided through the California Department of Food and Agriculture. Recently Enacted Federal Legislation Includes Emergency Expansion of Nutrition Programs. The federal COVID-19 relief bill has several important provisions, including the following which directly affect Californians’ nutrition access: \u00b7 Increases Programmatic Flexibility. \u00b7 Allows states to develop plans increasing SNAP benefits for families with children unable to access free or reduced-priced meals due to COVID-19 school closures. \u00b7 Waives (for the duration of the current public health emergency as declared by the federal Secretary of Health and Human Services) the requirement that certain adults without children work a minimum of 20 hours per week to receive SNAP benefits. \u00b7 Waives (for the duration of the current public health emergency as declared by the federal Secretary of Health and Human Services) the requirement that eligibility assessments for SNAP and WIC be conducted in person and allows states to request waiver of any additional requirements believed to impede recipients during the crisis. \u00b7 Provides Additional Funding for Certain Existing Programs. \u00b7 Increases WIC nutrition assistance by $500 million nationally. \u00b7 Increases TEFAP by $400 million nationally. \u00b7 Increases OAA senior nutrition program assistance by $250 million nationally. The additional funding for WIC, TEFAP, and OAA are intended to support nutrition access for individuals adversely impacted by the current public health crisis, such as those who have recently lost their jobs. Unlike these programs, SNAP is an entitlement program for which funding automatically increases as more people become eligible (for example, during an economic downturn). Consequently, H.R. 6201 does not explicitly increase funding for SNAP, although we anticipate California will receive increased SNAP funding as the economy contracts and caseloads increase. Following the Great Recession, SNAP caseload increased roughly 40 percent. Federal Government Appears to Have Stopped Short of Providing Disaster Nutrition Assistance to Date. On March 22, 2020, President Trump approved a major disaster declaration for the state of California due to COVID-19. Although other such disaster declarations in recent years (including those for wildfires and widespread power outages) have included expanded nutrition assistance under a program called Disaster-SNAP, at the time of writing this post, it does not appear the current disaster declaration has activated Disaster-SNAP for California. (Our office will update this post as more information becomes available.) Recent State Actions Also Intended to Increase Nutrition Assistance. Most recently, on March 20, 2020, Governor Newsom mobilized the National Guard to provide logistical support to the state’s food banks. On March 17, 2020, Governor Newsom signed Executive Order N-29-20 which, among other actions, suspended for 90 days any state law requiring recertification for access to several social service programs, including CalFresh and CFAP. In addition, the California Department of Social Services\u2014which oversees county-level administration of most federal and state nutrition programs\u2014has issued guidance to counties on how to minimize face-to-face interactions with recipients during the public health crisis. Still Determining What Steps the State Will Take to Fully Benefit From Increased Flexibility. The federal relief bill allows states to request waivers of any administrative requirement that might prevent recipients from accessing SNAP or WIC benefits during the current public health crisis. It is our understanding that the administration is currently in the process of assessing what steps it will take to fully benefit from the increased flexibility. Unknown Exactly How Much Emergency Federal Nutrition Funding Will Reach California. On March 24, 2020, we learned that California would receive about $25 million of the newly available OAA Senior Nutrition funding. We do not yet know how the expanded federal nutrition funding for TEFAP and WIC will be apportioned to individual states. However, if California were to receive its portion of the new funding based on the same share of current WIC and TEFAP program funding, the state could receive more than $75 million under those expansions. The exact amount of funding and number of additional recipients will be determined by the federal government as it reviews updated economic data. The amount received under the SNAP expansion depends on the specifics of the state plan for eligibility and benefit levels, which have not yet been decided. We very roughly estimate this figure could also exceed $100 million. This funding will likely assist both new recipients (by providing some benefits to those not currently enrolled in CalFresh) and existing recipients (by providing increased benefits to some families currently enrolled in CalFresh). ~ st ee Tasers ote 29 i t. LegislativelAnalyst ”
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  5. California Legislative Analyst Office-COVID-19 Federal Health Related Response

Document California Legislative Analyst Office-COVID-19 Federal Health Related Response

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“[image: Image link – Fiscal Perspectives] COVID-19: Federal Health-Related Response Mark Newton Updated April 4, 2020 to reflect the March 27th enactment of H.R. 748, the Coronavirus Aid, Relief, and Economic Security (CARES) Act, and include updates to prior federal actions discussed previously in the post. This updated post highlights key federal actions in response to coronavirus disease 2019 (COVID-19)\u2014through March 27, 2020\u2014relating to public health broadly and individual health care. While this post reflects our best understanding of the high-level content and implications of the federal actions and, where applicable, state responses to them to date, we will continue to update the post as new information and clarifications become available, and as additional federal actions are taken. This post highlights the health-related features and implications of four major sets of federal actions that provide significant funding directly to state\/local health agencies and\/or have significant programmatic implications for the delivery of the state’s health care and public health activities. These four sets of actions are: \u00b7 The passage of legislation signed on March 6 providing funding largely for public health infrastructure. \u00b7 The declaration of a national emergency on March 13 that, among other things, activates assistance from the Federal Emergency Management Agency (FEMA) for activities directed by public health officials, as well as opens the door for states to apply for increased flexibility in the delivery of Medicaid services. \u00b7 The passage of legislation signed on March 18 that, among other things, provides a temporary increased federal share of cost for Medicaid services and funding to provide universal coverage of COVID-19 testing without cost sharing. \u00b7 The passage of legislation signed on March 27 that, among other things, provides funding for public health infrastructure, hospitals and other health care providers, and behavioral health services, and makes changes to private health insurance coverage for COVID-19 testing and treatment. Coronavirus Preparedness and Response Supplemental Appropriations Act (CPRSAA) The President signed H.R. 6074, the CPRSAA, into law on March 6, appropriating $8.3 billion for various COVID-19-related activities, including $6.2 billion for the U.S Department of Health and Human Services (DHHS). These DHHS funds are less for individual testing and treatment (which are addressed in a second federal package discussed later in this post) and more for public health infrastructure\u2014lab capacity, staffing, surveillance (the systematic collection and analysis of health-related data), epidemiology (which, in this context, refers to assessments of near- and long-term COVID-19 health outcomes to guide decision making), medication and vaccination development and purchase, medical supplies, and health provider training. In addition, this new law waives restrictions on billing for telehealth services provided to Medicare beneficiaries. Funding for State and Local Entities Nationwide Through the Centers for Disease Control and Prevention (CDC). The CDC is receiving $2.2 billion of the DHHS total, of which $950 million is for grants to and cooperative agreements with states, localities, tribes, and territories. The CDC must allocate at least $475 million of the $950 million within 30 days based on states’ and localities’ existing CDC grant amounts. The COVID-19 grants and cooperative agreements will support a variety of public health preparation and response activities, including surveillance, epidemiology, increased lab capacity, infection control, communications, and mitigation efforts. This particular funding cannot be used for research or clinical care. State and local funding provided by this new law augments earlier transfers from DHHS to the CDC on March 4, which totaled $35 million. These initial transfers were for a limited number of states and local jurisdictions\u2014including California and Los Angeles County (which receives these grants directly from the federal government)\u2014that needed immediate assistance to monitor travelers, prepare laboratory equipment, and ensure adequate staffing for a possible surge in treatment needs. \u00b7 California Is Receiving at Least $63.2 Million From the CDC. The State of California and Los Angeles County are receiving CDC funding totaling $63.2 million from the March 4 DHHS transfers as well as from the initial supplemental funding through H.R. 6074, as described below. (We note that additional CDC awards will be made with funding from a subsequent legislative package signed on March 27, discussed later in this post.) \u00b7 State of California: $42.2 million. \u00b7 $4.5 million from the DHHS transfers. \u00b7 $37.7 million from initial supplemental funding via H.R. 6074. \u00b7 Los Angeles County: $21 million. \u00b7 $2.75 million from the DHHS transfers. \u00b7 $18.2 million from initial supplemental funding via H.R. 6074. The CDC-related funding distributions to California (and local jurisdictions therein) under H.R. 6704 potentially could increase beyond these initial allocations. Thus far, the CDC has awarded about $560 million of the $950 million earmarked for states and localities; how it will award the remaining grant funding currently is unknown. Majority of CDC Funding to State Will Be Passed Through to Local Health Jurisdictions. When the state receives CDC Public Health Emergency Preparedness grants, it goes to the California Department of Public Health (CDPH), which typically distributes 70 percent of the funding to local health jurisdictions and retains 30 percent for state operations. The same is true in this case\u2014of the $42.2 million going to CDPH, nearly $30 million will be provided to counties for local activities (not including Los Angeles County, which is receiving direct grant funding from the CDC) and about $12 million will go for statewide activities, including expansion of state public health lab capacity. Current Public Health Efforts. The CDPH and California’s 61 local health jurisdictions have been conducting surveillance and managing testing, communications, preparedness, and response. Testing is being conducted at 22 state and county public health labs and at all five University of California (UC) Medical Centers. At UC Berkeley, scientists are developing a diagnostic lab that will be able to process robotically more than 1,000 patient samples per day. Commercial testing labs have come online as well. California also has created a special screening and testing program, Project Baseline, for individuals considered high risk. This program, run in partnership with Verily Life Sciences, is available in certain areas of the state, including Santa Clara and San Mateo Counties, and the cities of Riverside and Sacramento (within a 50-mile radius). CDPH maintains a website with information about COVID-19, including the latest facts and figures, as well as guidance for various groups\u2014health providers, first responders, long-term care facilities, homeless shelters, schools, food and beverage businesses, and individuals and households. Remaining Federal Funding Supports National Efforts, With State and Local Implications. While the remaining DHHS funding in CPRSAA is not provided directly to states and localities necessarily, the benefit ultimately should be widespread. For example, $836 million is for the National Institutes of Health’s National Institute of Allergy and Infectious Diseases for research to prevent and treat coronavirus. Another $3.1 billion is for the Public Health and Social Services Emergency Fund to develop and purchase vaccines and to procure necessary medical supplies, therapeutic medications, and diagnostic tests. National Emergency Declaration When the President declared a national emergency on March 13, it increased federal support for DHHS and authorized the Secretary of HHS to waive certain health care delivery requirements, as described below. It also activated the assistance of FEMA, which is working under the overall direction of DHHS. (We describe federal assistance as a result of the national emergency declaration and implications for California in another post.) From a public health perspective, the activation of FEMA and its local field offices allows it to assist states, local governments, tribes, and territories with their emergency response efforts, including by procuring supplies and paying for certain eligible activities\u2014at a 75 percent federal share of cost\u2014that are undertaken at the direction of public health officials (so long as another funding source is not available for that activity). Additional Flexibility for Medi-Cal Service Delivery States May Apply for 1135 Waivers to Obtain Flexibility in How Medicaid and Children’s Health Insurance Program (CHIP) Services Are Delivered. When the President declares an emergency and the federal Secretary of HHS declares a public health emergency, the HHS Secretary is authorized to waive various requirements of the Medicare, Medicaid, and CHIP programs for the purpose of ensuring access to needed health care services. The 1135 waiver authority is available for the duration of the emergency. For Medicaid and CHIP programs, states generally must submit a request to the federal government to waive program requirements. California Has Applied for 1135 Waiver Authority Seeking Broad Programmatic Flexibility. Medi-Cal, California’s combined Medicaid and CHIP program, is administered by the Department of Health Care Services (DHCS). On March 16, 2020, and then on March 19, 2020, DHCS submitted 1135 waiver requests to the federal government to waive a large number of federal Medicaid and CHIP requirements in an effort to ensure and improve access to Medi-Cal services during the emergency period. At the time this post was published, the federal government had not issued a decision on California’s request. Where appropriate, California has requested that the flexibility granted through the waiver apply to all of Medi-Cal’s delivery systems, including, for example, fee-for-service (FFS), managed care, and county behavioral health. Federal Government Has Partially Approved California’s 1135 Waiver Request. On March 23, 2020, the federal government approved a number of DHCS’s requests for temporary Medi-Cal flexibilities. In its March 23 approval letter, the federal government communicated to DHCS that it continues to process the state’s requests that have yet to be approved. Accordingly, the federal government may approve additional Medi-Cal flexibilities in the coming days or weeks. In addition, the federal government has issued what are known as blanket waivers of federal Medicare law. The flexibilities offered through these blanket waivers are made available, at least partially, to Medi-Cal. The following bullets highlight a number of the major programmatic flexibilities that DHCS sought through its initial 1135 waiver requests, and indicate if they have been approved or a federal decision remains pending: \u00b7 Approved: Streamline Provider Enrollment. In order to be reimbursed by Medi-Cal, health care providers must enroll in the program. To enroll, providers must meet a number of requirements. The DHCS requested to waive several of these requirements, such as passage of a fingerprint-based background check and in-state licensure as a health care professional. Waiver of the latter requirement allows, for example, physicians licensed in other states to come to California and receive reimbursement for the Medi-Cal services they deliver. \u00b7 Partially Approved: Provision of Services in Alternative Settings. Many Medi-Cal services are only reimbursed if they are provided within certain health care settings or facilities, such as doctor’s offices and hospitals. The DHCS requested to allow providers to be reimbursed for services provided in alternative settings, such as mobile testing sites and temporary shelters (for example, converted hotels). The federal government partially approved this request, specifically approving reimbursement for long-term care services (such as care in nursing facilities) provided in alternative settings. Recently released federal blanket waivers may extend this approval to additional provider types as well, such as hospitals, providing Medi-Cal services in alternative settings. \u00b7 Partially Approved: Stop Requiring Prior Authorization. Many Medi-Cal services require administrative review\u2014known as prior authorization\u2014before being delivered and reimbursed. For example, many expensive prescription drugs require prior authorization. The DHCS requested to waive all prior authorization requirements in Medi-Cal in order to prevent delays in access to needed services and medical products. The federal government partially approved this request\u2014approving the waiver of prior authorization requirements in Medi-Cal FFS but not in Medi-Cal’s other delivery systems. A federal decision on whether to approve this request in Medi-Cal’s other delivery systems remains pending. \u00b7 Pending: Removal of 100-Day Supply Limit on Prescription Drugs. Pharmacies are limited to dispensing up to a 100-day supply of prescription drugs to Medi-Cal beneficiaries. The DHCS requested to waive this limit and thereby allow beneficiaries to obtain larger supplies of prescription drugs. \u00b7 Pending, but Potentially Allowed: Broaden Allowable Use of Telephonic Assessments and Telehealth Visits. Many Medi-Cal services are authorized only to be delivered in certain physical settings. The DHCS proposes to waive such requirements to allow providers to (1) telephonically assess beneficiary eligibility for certain services (such as In-Home-Supportive Services) and (2) deliver services virtually (for example, a doctor’s visit at a Federally Qualified Health Center). The DHCS requested that payment rates for telehealth visits be equivalent to in-person visits. While the federal government has not directly responded to the state’s request to broaden the allowable use of telehealth in Medi-Cal, recently issued blanket waivers provide significant new flexibilities in this area, which may apply to Medi-Cal. \u00b7 Pending: Expand Eligibility for Hospital Presumptive Eligibility. Hospitals currently are authorized to presume that patients are eligible for Medi-Cal, and thereby receive Medi-Cal reimbursement, based on preliminary patient information indicating potential Medi-Cal eligibility. However, seniors and persons with disabilities are not eligible for this presumptive eligibility. The DHCS requested to expand hospital presumptive eligibility to seniors and persons with disabilities. In addition, individuals generally only are eligible for enrollment through hospital presumptive eligibility once per year. The DHCS requested to waive this limitation. \u00b7 Pending: Waive Share of Cost for COVID-19-Related Services. Certain Medi-Cal beneficiary populations must pay a share of cost for Medi-Cal services before Medi-Cal will pay for the remaining cost of the services they receive. The DHCS requested to waive these beneficiaries’ share of cost for COVID-19-related services, including testing, diagnosis, and treatment. \u00b7 Pending: Allow Federal Reimbursement for Institutions for Mental Disease (IMDs). The IMDs are health facilities with more than 16 beds that primarily treat mental illness and substance use disorders. The federal government, through Medicaid, generally will not pay for services in IMDs. The DHCS requested to waive this limitation so that the state can receive federal reimbursement for IMD services, which could help IMDs temporarily expand capacity as needed. Families First Coronavirus Response Act (FFCRA) On March 18, the President signed H.R. 6201, the FFCRA, which includes additional actions and federal funding to address the COVID-19 outbreak. In this section, we focus on two health-related items in the FFCRA\u2014(1) a temporary increase to the federal share of cost in Medicaid and (2) provisions to require universal coverage of COVID-19 testing without cost sharing. (We describe other FFCRA provisions in other posts.) Enhanced Federal Funding for Medi-Cal The FFCRA Temporarily Increases Federal Funding for Medi-Cal by 6.2 Percentage Points. Medicaid is an entitlement program whose costs generally are shared between the federal government and states based on a set formula. To relieve state budgetary pressure caused by COVID-19’s likely impacts on state Medicaid expenditures and tax revenues, Congress approved a temporary 6.2 percentage point increase in the federal government’s share of cost for state Medicaid programs. For most Medi-Cal beneficiaries and services, the federal government pays 50 percent of Medi-Cal costs. Under the FFCRA, beginning January 1, 2020 and ending the first quarter in which the COVID-19 public health emergency is not in effect, the federal share of cost for those Medi-Cal beneficiaries and services will increase from 50 percent to 56.2 percent. Because Medicaid is an entitlement program, the amount by which federal funding will increase is not limited to a fixed appropriation and instead will vary based on Medi-Cal beneficiary-eligibility levels and overall program costs. To Receive Enhanced Federal Funding, the State Must Comply With a Set of New Federal Requirements. The FFCRA places a set of conditions on states in order for them to receive the enhanced federal funding. To qualify for the funding enhancement, the State of California may not: \u00b7 Make changes to Medi-Cal eligibility rules and procedures that are more restrictive than those in place as of January 1, 2020. \u00b7 Charge higher premiums than were in place as of January 1, 2020. \u00b7 Impose cost sharing for COVID-19 testing, services, and treatments. \u00b7 Terminate coverage for Medi-Cal members who were enrolled in the program on or after March 18, 2020 unless the member (1) moves out of state, (2) voluntarily disenrolls, or (3) is deceased. \u00b7 Increase local governments’ share of cost\u2014in percentage terms\u2014for Medi-Cal expenditures. Potential Fiscal Impact of Enhanced Federal Funding for Medi-Cal. Significant federal, state, and local funding flow through Medi-Cal in California. Based on assumptions in the Governor’s January budget (prior to the COVID-19 outbreak), we estimated that total funding for Medi-Cal will be roughly $113 billion in 201920, including $66 billion from federal funds, $30 billion from the state General Fund, $8 billion from other state funds, and $9 billion from local funds. This includes funding for DHCS, as well as funding for programs administered by other agencies that are funded through Medi-Cal. The overall net fiscal impact to the state of the enhanced federal funding is subject to considerable uncertainty. Based on our preliminary estimates, and assuming there are no changes to current caseload and costs per case as a result of COVID-19, the enhanced federal funding could potentially reach between $300 million and $400 million per month (while the enhancement remains in effect)\u2014which reflects around 3 percent to 4 percent of total monthly Medi-Cal spending of nearly $10 billion. Most of this $300 million to $400 million per month would directly offset state General Fund spending in Medi-Cal, as well as in the In-Home Supportive Services and Department of Developmental Services programs that rely on Medicaid funding. The portion of increased federal funding that does not directly offset state General Fund spending largely would offset a share of Medi-Cal costs that are paid by other entities such as counties and hospitals. Our estimates project that the enhanced federal funding will result in significant General Fund savings on a state fiscal-year basis. Assuming, for example, that the enhancement was in place through December 31, 2020, our estimated range of monthly enhanced federal funding would translate to the state receiving between $1.5 billion to $2.5 billion in General Fund savings in each of 201920 and 202021. Estimated Savings Likely Will Be Significantly Offset by Higher Medi-Cal Costs as a Result of COVID-19. The COVID-19 pandemic is likely to cause significantly higher Medi-Cal costs in the near term due to (1) potentially significant utilization of COVID-19-related diagnostic and treatment services by Medi-Cal beneficiaries and (2) higher enrollment in the program as a result of both the quickly deteriorating economic environment and the FFCRA requirement that prohibits the state from disenrolling existing enrollees even if they do not meet most eligibility requirements. Such higher costs in Medi-Cal could significantly outweigh the enhanced funding provided by the federal government. As such, the General Fund savings resulting from the enhanced federal funding for Medi-Cal could be more than offset by higher General Fund costs in Medi-Cal resulting from COVID-19. We roughly estimate that if total Medi-Cal costs increase by more than around 10 percent\u2014from increased caseload and\/or increased care costs\u2014as a result of COVID-19, the higher amount of General Fund needed to fund the program would more than offset the General Fund savings resulting from the increase in federal funding. Accelerating Medi-Cal Payments Could Maximize the Use of Enhanced Federal Funding. A Medi-Cal payment will be eligible for enhanced federal funding as long as the payment to the Medi-Cal provider is made during the period of eligibility for enhanced federal funding. Accordingly, a Medi-Cal service that occurs during the national emergency period, but for which payment occurs after the period of eligibility for enhanced federal funding ends, will not receive enhanced federal funding. Medi-Cal payments often occur months after the provision of services. Accelerating Medi-Cal payments to ensure they occur during the period of eligibility for enhanced federal funding would maximize federal funding for Medi-Cal and help relieve pressure on the General Fund resulting from COVID-19. Around the time of the Great Recession, the state took some actions to achieve this very purpose\u2014specifically, speeding up some FFS payments temporarily. Similar and additional actions could be considered now. In addition, the Legislature could consider asking DHCS for recommendations on measures that could be put in place to accelerate Medi-Cal payments without creating undue burden on providers. Universal Coverage of COVID-19 Testing Without Cost Sharing The FFCRA includes provisions to ensure that all individuals who need to be tested to learn if they have contracted COVID-19 will not be required to pay anything out of pocket for the testing while the public health emergency is in effect, regardless of whether they have health insurance or the source of their insurance coverage. The FFCRA accomplishes this in a few main ways. (Subsequent congressional action builds on these provisions, as we describe later.) Private and Public Insurance Required to Cover Testing Without Cost Sharing. First, the FFCRA requires all private health insurers to cover the cost of COVID-19 testing without any required cost sharing, such as deductibles or copayments, on the part of the individual enrolled in coverage. In other words, individuals with private health insurance cannot be separately charged (beyond regular premium payments to maintain insurance coverage) to be tested. Furthermore, private insurers cannot require individuals to wait for prior authorization by the insurer before being tested. The FFCRA also places these requirements on public insurance coverage programs, such as Medicare (the federal health insurance program for the elderly and disabled) and Medicaid (the state-federal low-income health insurance program, known as Medi-Cal in California). States Optionally May Cover Uninsured in Medicaid for Purposes of Testing. To address COVID-19 testing for those without coverage, the FFCRA gives states the option to enroll uninsured individuals in Medicaid for purposes of COVID-19 testing only. While Medicaid costs typically are shared by states and the federal government, the federal government will cover 100 percent of the costs of providing COVID-19 testing to this population through Medicaid. As of the writing of this post, California had not yet made a determination on whether or not to cover COVID-19 testing for the uninsured through Medi-Cal. Funding to Cover Cost of Testing for Uninsured Individuals. Additionally, for individuals who are uninsured and do not otherwise have coverage for COVID-19 testing (such as if a state chooses not to cover such testing through Medicaid), the FFCRA provides up to $1 billion to reimburse health care providers for tests performed for such individuals. This funding would flow to health care providers through the federal National Disaster Medical System. Coronavirus Aid, Relief, and Economic Security (CARES) Act The President signed H.R. 748, the CARES Act, into law on March 27, appropriating over $2 trillion for COVID-19-related activities and related financial relief. In this section, we provide details of the health-related provisions of the CARES Act. These include provisions that provide funding for public health infrastructure, hospitals and other health care providers, and behavioral health services, and make changes to private health insurance coverage for COVID-19 testing and equipment. Funding for Public Health Infrastructure CDC Funding for State and Local Entities. The CARES Act provides the CDC with an additional $4.3 billion, available until September 30, 2024. (As noted above, previous federal action\u2014enactment of CPRSAA\u2014provided the CDC with $2.2 billion.) About one-third of the additional CDC funding ($1.5 billion) is for grants to and cooperative agreements with states, localities, tribes, and territories. As with the previous allocations to state and local governments, this funding will support a variety of public health preparation and response activities, including surveillance, epidemiology, increased lab capacity, infection control, communications, and mitigation efforts. CDC CARES Act Funding for State and Local Governments Includes at Least $62.1 Million for California. Both the State of California and Los Angeles County will receive CDC CARES Act grants. The CARES Act calls for these grants to be, at minimum, the same amount provided through 2019 Public Health Emergency Preparedness (PHEP) grants (earlier COVID-19-related grants provided by CPRSAA were 90 percent of the 2019 PHEP grant amounts). Including CDC funding from all federal actions thus far, California will receive a total of at least $125.3 million from the CDC for public health infrastructure, broken out as follows: \u00b7 State of California (CDPH), cumulative total to date: $84.1 million. \u00b7 $4.5 million from the U.S. DHHS transfers. \u00b7 $37.7 million from initial CPRSAA (H.R. 6074) grant. \u00b7 $41.9 million from initial CARES Act (H.R. 748) grant. \u00b7 Los Angeles County, cumulative total to date: $41.2 million. \u00b7 $2.75 million from the U.S. DHHS transfers. \u00b7 $18.2 million from initial CPRSAA (H.R. 6074) grant. \u00b7 $20.2 million from initial CARES Act (H.R. 748) grant. While additional CDC grants ultimately may become available to state and local governments, details about these grants and guidance for accessing these funds have not been provided yet. States Can Request Supplies From the Strategic National Stockpile. The Strategic National Stockpile is the national supply of pharmaceuticals and medical supplies that can be accessed by state and local governments during public health emergencies when there is a shortfall in local supplies. Each state has a specific plan for how to request supplies from the stockpile; in California, health facilities are directed to contact their Medical Health Operational Area Coordinator. The CARES Act adds language to the federal law governing the stockpile to include the following specific examples of stockpile contents: personal protective equipment; ancillary medical supplies; and other supplies that are needed to administer drugs, vaccines and other biological products, medical devices, and diagnostic tests. It also provides up to $16 billion through the Public Health and Social Services Emergency Fund (PHSSEF) to sustain the stockpile. In the course of responding to the COVID-19 pandemic, California already has made multiple requests for personal protective equipment and other supplies from the Strategic National Stockpile and has begun to receive shipments. Nevertheless, the overall supply of personal protective equipment and other medical supplies, such as ventilators, nationwide and in California has not kept pace with the needs of the healthcare workforce and the patient population. California just launched a web page where citizens and businesses can sign up to contribute and\/or manufacture supplies to support the state’s COVID-19 response. Additional Public Health-Related CARES Act Funding Will Benefit California. The CARES Act includes funding for other activities that will benefit California’s public health, either as direct grants or reimbursements to California or indirectly, such as by way of vaccine and medication development. For example, the National Institutes of Health will receive $945 million for research and related activities. The PHSSEF may be used to provide grants to state or local governments to construct or renovate nonfederal facilities to improve preparedness or response capabilities. At least $3.5 billion from the PHSSEF is for the manufacture, production, and purchase of vaccines, therapeutics, diagnostics, and pharmaceutical ingredients. The PHSSEF funds also may be used to enhance and protect the U.S. medical supply chain and at least $250 million is available for the Hospital Preparedness Program. Funding for Hospitals, Safety Net Clinics, and Other Health Care Providers $100 Billion in Relief Funding for Hospitals and Other Health Care Providers. The CARES Act makes available $100 billion in funding nationwide for hospitals and other health care providers that provide diagnosis, testing, or care for individuals who have COVID-19 or are suspected of having COVID-19. This funding may be used for a variety of purposes, such as leasing properties, setting up temporary structures for treatment activities, retrofitting facilities, purchasing medical supplies and equipment, and bringing on and training additional health care workers. The funding also may be used to offset lost revenues resulting from the COVID-19 outbreak, such as those associated with hospitals cancelling elective procedures to free up capacity to address the COVID-19 outbreak. To receive funding, hospitals and other health care providers will need to submit applications to the federal government justifying their need for funds. However, details about how the federal government will evaluate applications and allocate funding have not yet been announced. Accordingly, the portion of this funding that will be provided to California hospitals and health care providers is unknown. Increases Funding for Health Centers. Health centers are a major provider of safety net primary care services in California. A significant portion of health center funding comprises grants from the federal government. This federal grant funding was set to expire in May 2020. The CARES Act extends this funding through November 2020. The CARES Act also provides an additional $1.32 billion nationwide for health centers for the prevention, detection, and treatment of COVID-19. This amount is on top of $100 million in federal funding nationwide that was provided by the FFCRA. The federal government has indicated that, of the $100 million from the FFCRA, California health centers will receive nearly $14 million in additional funds. If the $1.32 billion in CARES Act funding is allocated among health centers in a similar way to the FFCRA funding, California health centers would receive about $180 million in additional federal funding for services related to COVID-19. Funding for Behavioral Health Services Funding for Behavioral Health Nationwide Through the Substance Abuse and Mental Health Services Administration (SAMHSA). The CARES Act includes $425 million to SAMHSA for mental health and substance use programs to respond to the COVID-19 outbreak, most of which is available as grant funding for states or local entities. This funding is allocated as follows: \u00b7 $250 Million for the Certified Community Behavioral Health Clinics (CCBHC) Expansion Grant Program. CCBHCs are a distinct provider type in the Medicaid program that offer a comprehensive set of mental health and substance use services to beneficiaries with high needs. CCBHCs receive an enhanced Medicaid reimbursement rate based on anticipated costs of offering services. Currently, eight states operate in the federal CCBHC Demonstration Program. In 2016, California received planning grant funding from SAMHSA to prepare for this demonstration program, but was not one of the states ultimately selected. Under the CCBHC Expansion Grant Program, CCBHCs or clinics that can obtain CCBHC certification in a short amount of time are eligible to apply for federal grant funding to expand services provided. The expansion grant program also is open to states that previously received planning grant funding. However, how many clinics in California can meet the application requirements at this time is unknown. The funding provided by the CARES Act also will be used to expand the CCBHC Demonstration Program to two additional states, which have not been determined. \u00b7 $100 Million for Behavioral Health Emergency Response Grants. The CARES Act includes $100 million available to state or local entities nationwide as noncompetitive emergency grant funding to address emergency mental health or substance use needs, including resources for targeted populations such as youth or homeless individuals. What amount of this funding will be allocated to California in unknown at this time. Other Behavioral Health Funding Through SAMHSA. The CARES Act also includes $50 million in federal funding for nationwide suicide prevention programs, and $15 million to support tribal behavioral health services. This funding is focused on national efforts, benefits of which would accrue to California. Insurance Coverage Requirements for COVID-19 Testing and Treatment Changes to Private Health Insurance Coverage Requirements for COVID-19 Testing and Treatment. As described above, the FFCRA imposes requirements on private health insurers to cover the cost of COVID-19 testing without cost sharing. The CARES Act builds on these requirements in a few ways. Specifically, the CARES Act: \u00b7 Broadens requirement that private health insurers cover COVID-19 testing, with no cost sharing, to include tests that have requested emergency use approval from the Food and Drug Administration, tests developed by states, and any other tests the U.S. DHHS determines to be appropriate. \u00b7 Requires private health insurers to pay health care providers for COVID-19 testing either on the basis of a contracted rate or the rate that the provider publishes on its website. This provision is intended to avoid \”surprise bills\” caused by health care providers charging to individuals the portion of billed price not covered by an insurer. \u00b7 Requires private health insurers to cover, with no cost sharing, future COVID-19 vaccines and other preventive services that prevent or mitigate COVID-19 soon after they are developed. (The CARES Act also eliminates cost sharing for future COVID-19 vaccines in Medicare.) ~ st ee Tasers ote 29 i t. LegislativelAnalyst ”
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“[image: Image link – Fiscal Perspectives] Unemployment Insurance For Workers Impacted By COVID-19 Chase Alamo Updated March 30, 2020 to reflect the enactment of H.R. 748, the Coronavirus Aid, Relief, and Economic Security Act. Updated March 25, 2020 to reflect recent state actions taken to accelerate payment of Unemployment Insurance claims. On Wednesday, March 18, the President signed H.R. 6201, the Families First Coronavirus Response Act, the federal relief act aimed at mitigating the economic and public health consequences of the coronavirus disease 2019 (COVID-19). The H.R. 6201 includes several actions related to unemployment insurance (UI). Follow up legislation, H.R. 748\u2014the Coronavirus Aid, Relief, and Economic Security Act\u2014passed on March 27 included several addition actions on UI. In this post, we summarize the recent federal actions on UI, discuss how these interact with current state programs, and highlight options the Legislature may want to pursue in responding to the ongoing crisis. We are accurate to the best of our ability given the urgent response needed and the rapidly changing situation. We will continuously monitor the situation and provide updates as necessary. State’s Existing Unemployment Insurance Program. Through the Employment Development Department (EDD), most employees are eligible to receive weekly UI benefits when they become unemployed through no fault of their own and intend to continue looking for new work. The amount of UI benefits a worker receives depends on how much they earned in the period leading up to their unemployment. Benefits are available for up to 26 weeks. To fund the benefits, employers pay a payroll tax on the first $7,000 of employee wages. The payroll tax rate is based on the employers experience rating, in which the tax rate is higher for employers who have had many UI claims in the past and lower for employers with fewer claims. In 2019, the state collected $5.9 billion in UI taxes from employers and issued about $5.5 billion in total UI benefits. On average, in 2019, unemployed workers received about $330 per week for 17 weeks. During times of increased unemployment, state funds for unemployment benefits may run out. When this occurs, the state receives federal UI loans to continue paying out benefits. Once the economy recovers, the state and employers repay the federal UI loans. Key Provisions of Federal COVID-19 Relief Enhances Weekly Benefits. Under H.R. 748, all UI recipients will receive an additional $600 per week on top of their typical UI benefit. The enhanced benefit is the same for all recipients and does not depend on a worker’s past earnings. These benefits are available until July 31, 2020. Allows State to Extend Amount of Time Workers Can Receive Weekly Benefits. The H.R. 748 allows states to enter into an agreement with the U.S. Department of Labor (DOL) to extend the amount of time workers can claim UI benefits from 26 weeks to 39 weeks. The federal government, instead of California employers via payroll taxes, would pay the full cost of these extra weeks of benefits. To be eligible for extra weeks of benefits, workers must demonstrate to EDD that they are actively looking for employment. The extra weeks of benefits would be available until the end of the 2020. Expands Eligibility for Workers Directly Affected by COVID-19. Self-employed workers\u2014including business owners, independent contractors, and freelancers\u2014generally are not eligible for UI. The H.R. 748 expands eligibility for UI benefits to self-employed workers as long as they are (1) available for work and (2) unable to work as a direct result of COVID-19. Weekly benefits for self-employed workers are calculated the same way they are for other workers, including the $600 enhancement described above. Benefits are available for up to 39 weeks. The eligibility expansion is retroactive to January 27, 2020, meaning self-employed workers can request benefits for weeks of unemployment back to January 27, 2020. The expansion expires at the end of 2020. Provides New UI Administration Funding for EDD. The H.R. 6201 makes available about $120 million in additional UI administration money to California. This funding would be made available to California in two parts. Half would be made available within 60 days to states that follow certain best practices in administering UI benefits. How the DOL will enforce these administrative standards currently is unclear. We believe the state currently follows these basic administrative standards, though they are not necessarily spelled out in state law. There is a possibility the state will need to take some action to reaffirm these best practices via executive order or, time permitting, legislation. The remaining funds would be made available to states with increased UI claims. Specifically, funds would be available once quarterly UI claims exceed the number of claims in the same quarter of the previous year by 10 percent or more. Given the preliminary state claims data from early March, we expect that the state will qualify for these funds. Additionally, to receive the second round of funding, the state would need to take actions intended to expand access to UI benefits for workers affected by COVID-19, such as (1) temporarily waiving work search requirement, (2) temporarily waiving the seven-day waiting time, and (3) changing its calculation for the employer experience rating to exclude from the calculation UI claims related to COVID-19. (The Governor has already waived the seven-day waiting time requirement.) Similar to the criteria for the first half of the funding, the state may need to take some additional action to demonstrate its intent to meet these federal requirements. The Governor has already issued an executive order to eliminate the seven-day waiting period. Increased Federal Funding for Work Sharing Program. Some employers faced with a slowdown in business may look to cutback workers’ hours instead of laying off workers entirely. An existing program in California, known as the Work Sharing Program, allows employers to request for their employees to receive partial UI benefits to help cover the income they lose as a result of reduced work hours. Under H.R. 748, the federal government will pay the full cost of the Work Sharing Program through the end of 2020. H.R. 748 also makes around $10 million available to EDD to pay for administration and promotion of the Work Sharing Program. Suspends State Payments and Interest on Federal Loans to the UI Trust Fund. During downturns, the state’s UI Trust Fund typically becomes insolvent as benefit payments exceed payroll tax collections. When this occurs, the federal government provides a loan to the state to allow EDD to continue to issue benefits. In general, the state must pay interest on these loans. These interest payments must be made from the state General Fund. The H.R. 6201 suspends the accrual of interest on federal loans through the end of 2020. Given the magnitude of initial unemployment claims received so far, the state UI Trust Fund likely will become insolvent in the coming months, meaning this provision of the Federal Relief Act could reduce state General Fund costs, at least to some degree, related to repaying interest on federal UI loans. During the Great Recession, the state’s federal UI loan balance peaked at $10.3 billion at the end of 2012 and the state General Fund paid about $300 million annually in interest on these loans. Extension of Payroll Tax Deadline for Employers. On March 22, the President issued a disaster declaration for the COVID-19 outbreak in California. Among other provisions, this disaster declaration allows employers to request a 60-day extension of the deadline to pay their UI payroll taxes for the first quarter of 2020. These tax payments typically are by due April 30. In total, employers owe around $3 billion in the first quarter of UI payroll tax payments. Key Issues Related to UI Expect Delays in Payment of UI Benefits to Workers. Under normal economic conditions, EDD typically issues a worker their first week of benefits within 21 days of receiving a worker’s application about 80 percent of the time. Given the extraordinary number of applications received recently, as well as the expectation that claims will continue to increase over the coming weeks, the Legislature should anticipate that the first week of benefit payments will take much longer than 21 days. Similar delays occurred during the Great Recession. On March 24, the state Labor and Workforce Development Agency directed EDD to begin immediately paying claims for UI benefits prior to making a final eligibility determination. A similar directive was issued during the Great Recession and helped to ease, but not eliminate, payment delays. Information Technology Limitations Pose Challenges. The information technology system used by EDD to administer UI relies, in large part, on aging and inflexible components. The aging system previously has been cited by the administration as a source of complaints from claimants and delays in processing of claims. The aging system also makes it difficult and time consuming to implement changes to the UI program, such as changes in weekly benefits. Further, some functions of the UI program\u2014such as the Work Sharing Program\u2014still require participants to print and mail a paper application. While the administration currently is in the middle of a multiyear process to update EDD’s UI system, these changes are not expected to be completed this year. The limitations of EDD’s information technology systems likely will present significant challenges for EDD in implementing the recent federal actions. ~ st ee Tasers ote 29 i t. LegislativelAnalyst ”
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” CCWRO Coronavirus Pandemic Report 2020-01 May 26, 2020 CCWRO Coalition of California Welfare Rights Organizations, Inc. [image: ] Safety Net Program Emergency Assistance Programs Shut Down for CalWORKs and CalFresh Beneficiaries According to state law and regulations, during this coronavirus pandemic, California’s hungry and impoverished persons and families are entitled to legally mandated emergency assistance safety net program benefits. However, county welfare offices closures have disregarded these mandated emergency assistance safety net program benefits. As of May 26, 2020, 44 of California’s counties are violating state laws and regulations outlined in Table 1 below. Those 44 counties have closed their offices and persons needing emergency assistance are not able to access the California safety net emergency assistance benefits of which thousands are eligible. 38 of those 44 counties were otherwise open for business except that the local welfare department was closed for regular business. These 44 counties are also violating a federal court order known as Blanco v. Anderson, 39F.3d 969(1994), State Regulation MPP 11-601 and California State Department of Social Services Policy guidance known as ACL 93-92 (December 17, 1993) and ACL 94-11 (February 14, 1994) Blanco v. Anderson Table # 1 California Safety Net Program Emergency Assistance Programs Safety Net Program Statute\/State Regulation Mandate Who is eligible When are Benefits Due CalWORKs Temporary Homeless Assistance W&IC 11450(f)(3)(iii) MPP 44-211.523 Any CalWORKs eligible family or apparently eligible family with minor children On the date of requesting temporary homeless assistance. CalWORKs Permanent Homeless Assistance W&IC 11450(f)(3)(D) Any CalWORKs eligible family or apparently eligible family with minor children On the date of requesting Permanent homeless assistance, but no later than the next working day. CalWORKs Immediate Need W&IC 11266 Any CalWORKs eligible or apparently eligible family with minor children On the date of application, but no later than the next working day. CalFresh Expedited Services W&IC 18914 Any household whose combined monthly gross income and liquid resources are less than the monthly shelter cost and standard utility allowance. Within three (3) calendar days of application. TABLE #1 List of Counties that have limited services, thus, not providing safety net emergency assistance programs in Yellow Source: County Office Closure Reports 5-26-20 CalWORKs CalFresh Total Cases-Emergency Assistance Available 16,015 110,682 Total Cases-Emergency Assistance Not Available 323,233 2,097,799 Percentage of Emergency Assistance Cases Not Available 90% not served 90% not served County CalWORKs CalFresh Alameda 8,377 69,601 Alpine Open for Regular Business 5-25-20 Less than 11 72 Amador – Open for Regular Business 5-25-20 150 1,521 Butte – Open for Regular Business 5-25-20 2,042 17,243 Calaveras 299 2,886 Colusa 95 762 Contra Costa 6,100 34,109 Del Norte – Open for Regular Business 5-25-20 456 3,062 El Dorado 736 6,884 Fresno – Open for Regular Business 5-25-20 18,549 93,741 Glenn – Open for Regular Business 5-25-20 256 1,685 Humboldt 1,126 13,991 Imperial 3,558 18,106 Inyo 79 1,037 Kern – Open for Regular Business 5-25-20 16,677 72,922 Kings – Open for Regular Business 5-25-20 2,429 11,687 Lake 759 7,368 Lassen 320 1,693 Los Angeles 108,672 686,640 Madera – Open for Regular Business 5-25-20 2,538 11,765 Marin – Open for Regular Business 5-25-20 574 6,682 Mariposa – Open for Regular Business 5-25-20 172 1,250 Mendocino – Open for Regular Business 5-25-20 704 6,758 Merced 5,650 25,000 Modoc 109 765 Mono – Open for Regular Business 5-25-20 – 338 Monterey 3,316 19,439 Napa 310 3,249 Nevada – Open for Regular Business 5-25-20 426 4,805 Orange – Open for Regular Business 5-25-20 11,774 110,589 Placer – Open for Regular Business 5-25-20 814 8,638 Plumas – Open for Regular Business 5-25-20 111 1,298 Riverside – Open for Regular Business 5-25-20 18,826 121,585 Sacramento – Open for Regular Business 5-25-20 19,121 110,594 San Benito 353 2,267 San Bernardino – Open for Regular Business 5-25-20 32,232 160,041 San Diego – Open for Regular Business 5-25-20 15,061 146,325 San Francisco 2,646 47,792 San Joaquin – Open for Regular Business 5-25-20 9,702 47,259 San Luis Obispo – Open for Regular Business 5-25-20 1,035 9,804 San Mateo 773 12,223 Santa Barbara 3,045 22,812 Santa Clara 4,796 50,181 Santa Cruz 1,228 15,360 Shasta – Open for Regular Business 5-25-20 1,873 14,173 Sierra – Open for Regular Business 5-25-20 – 164 Siskiyou – Open for Regular Business 5-25-20 514 3,890 Solano – Open for Regular Business 5-25-20 3,391 21,570 Sonoma – Open for Regular Business 5-25-20 1,476 13,773 Stanislaus – Open for Regular Business 5-25-20 6,734 38,464 Sutter – Open for Regular Business 5-25-20 1,083 5,571 Tehama – Open for Regular Business 5-25-20 847 5,175 Trinity – Open for Regular Business 5-25-20 71 1,102 Tulare 10,898 55,406 Tuolumne 328 3,160 Ventura – Open for Regular Business 5-25-20 3,624 34,827 Yolo – Open for Regular Business 5-25-20 1,066 12,189 Yuba – Open for Regular Business 5-25-20 1,253 7,188 Statewide 339,248 2,208,481 1 CCWRO Coronavirus Pandemic Report 2020-01 May 26, 2020 ”